Location: Santa Cruz
Job ID: 44893
JOB POSTING
***This position is in-person on UC Santa Cruz's main campus.
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 11-21-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
Under the general direction of the Administrative Manager, provides support for instruction, exam accommodations, research, equipment and facilities for the Psychology department. The Psychology department staff promote a strong spirit of teamwork and embrace UCSC's Principles of Community in meeting the needs of a diverse range of constituents.
More information can be found here: https://psychology.ucsc.edu/
JOB SUMMARY
Under the general direction of the Administrative Manager, provides support for instruction, exam accommodations, research, equipment and facilities for the Psychology department. The Psychology department staff promote a strong spirit of teamwork and embrace UCSC's Principles of Community in meeting the needs of a diverse range of constituents.
APPOINTMENT INFORMATION
Salary Information: Salary Range: $25.78 - $26.99 / Hourly. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: CX - Clerical & Allied Services
Job Code Classification: 004722 (BLANK AST 3)
Travel: Never or Rarely
JOB DUTIES
50% - DRC

• Social Sciences Proctor Hiring: Oversees a pool of student examination proctors for all departments in the Social Sciences Division. Recruits, interviews students and provides training to the proctors. Acts as primary contact person for the proctor pool. Distributes proctor pool information to the other academic departments in the division. Receives proctor timesheet information from other departments and approves all timesheets.
• Psychology Department Exam Coordination: Sets up 210 proctored exams per quarter for DRC (Disability Resource Center) students taking classes in the Psychology department, including reserving rooms and arranging for proctors. Communicates regularly with faculty, graduate students and undergraduate students on room schedules and exam needs. Liaison with DRC service coordinators when necessary.

20% - Administrative Support

• Student employee supervision: Writes job descriptions, orders recruitments, interviews, makes hiring decisions, provides job training, coordinates schedules, assigns duties, sets work priorities, approves time sheets. Keeps Administrative Manager apprised of need for additional time or lack of work. Responsible for the following duties when student employee is not available: maintenance of office copy machines, mail and fax distribution, mailroom, mail forwarding, reprints, telephone answering messages, and scanning.
• Textbook Copies: Orders desk copies of class texts for faculty by sending requests to faculty to gather necessary information and using that information to contact publishers with follow-up confirming deadline. Makes necessary calls to ensure timely deliveries. Maintains current addresses and names of publishers' sales representatives for future reference.
• Financial: Receives paychecks and verifies against accompanying register from Accounting; distributes to appropriate faculty, staff, and students, maintains security for unclaimed paychecks when appropriate.
• Administrative support: Gathers and posts faculty office hours on website, collects syllabi for historical use. Processes graduate student letters of recommendation.

15% - Equipment and Facilities Coordination

• Space Reservations: Oversees the scheduling of departmental spaces; maintains space calendars for availability and accuracy. Primary contact to faculty, graduate and undergraduate students, and staff from other departments.
• Key Distribution: Develops procedures and implements database and physical inventory of keys for rooms in two buildings to over 100 authorized persons.
• Audio-Visual Equipment: Reserves department audio-visual instructional equipment to faculty, staff, visiting speakers and graduate students. Maintains equipment database.

10% - Special Projects

• Acts as back-up to department assistant on purchasing and reimbursements.
• Other duties and projects as assigned or undertaken on own initiative with same level of complexity, difficulty, and responsibility.

5% - Research Support

• Experiment Management System: Oversees the department's online experiment tracking system, Sona Systems. (Involves approximately 700 undergraduates in 1700 hours of experiments with faculty and graduate student researchers each quarter.) Creates class rosters using AIS; reviews and approves new experiments in Sona Systems; solicits requests for experiment hours from researchers and allocates hours based on supply and demand; confirms IRB approval of experiments; responds to walk-in, phone and email inquires.
• Research Assistant Position Coordination: Solicits PSYC 194 postings, posts in department and on department website.

REQUIRED QUALIFICATIONS

• Excellent clerical and administrative skills including fast and accurate word processing.
• Attention to detail.
• Demonstrated ability to work in a professional manner with diverse populations of faculty, staff, and students in a number of capacities.
• Effective written communication skills.
• Effective verbal communiation skills.
• Demonstrated ability to exercise good judgment and discretion particularly in matters relative to sensitive or confidential personnel, or organizational matters.
• Accurate and consistent record keeping skills.
• Demonstrated analytical and problem solving skills.
• Demonstrated ability to learn and apply a variety of policies and procedures and to work accurately, with interruptions to meet deadlines.
• Demonstrated ability to work individually and as part of a team using good judgment to solve problems, adapt to change, monitor tasks to completion with minimal direction.

PREFERRED QUALIFICATIONS

• Experience working in an academic setting.
• General knowledge of the UCSC campus.
• Experience recruiting, interviewing, selecting and supervising student employees.
• Knowledge of the UCSC WCMS program and some experience with maintaining a website.
• Knowledge of student database systems (e.g., AIS).

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to perform essential physical job functions.
• Will be required to work all scheduled hours on-site.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=44893&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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