Payroll Title: FINANCIAL ANL 3

Job Code: 7709

Job Open Date: 2/9/24

Application Review Begins: 2/27/24

Department Code (Name): FINC- Office of Financial Aid & Scholarships

Percentage of Time: 100%

Union Code (Name): 99- Non-Represented

Employee Class (Appointment Type): Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: 22

Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $74,300 - $86,340/yr.

Full Salary Range: The full salary range for this position is $74,300 - $134,500/yr.

Work Location: 2101 SAASB

Working Days and Hours: Monday-Friday, 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement if applicable: Hybrid eligibility after completing six months' probation.

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The Office of Financial Aid and Scholarships plays an integral role in assisting UCSB students achieve their higher educational goals. Our office oversees and disburses approximately $400 million in student to over 16,000 students annually at UCSB. We work closely together in a fast paced, detail-oriented environment, dedicated to supporting the mission of our Office and the University. OFAS mission statement: The University of California, Santa Barbara Office of Financial Aid and Scholarships provides students with the financial resources and related services necessary to achieve their educational goals. We are committed to providing accurate, user-friendly, responsive, and respectful service to students and their families We administer federal, state, and university aid and scholarship programs in accordance with applicable policies and regulations while striving to be an innovative and service-minded department.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UCand why You Belong at UC.

Brief Summary of Job Duties:

The Fiscal Analyst performs a variety of professional financial and administrative duties in support of the day to day operations and the financial planning and administration of the department. Responsibilities include the fiscal management of the Federal Work-Study program, budgetary and fiscal reporting, reconciliation of university, state and federal student financial aid agency funds of $250 million. Engages in strategic planning, identifies innovative approaches to problem solving, develops departmental goals, plans resource allocations, and optimizes resources and efficiencies. Has direct interaction with and serves as a liaison to UCSB's Business & Financial Services. Under general guidance, exercises a high degree of autonomy in addressing department issues while independently solving problems requiring interpretation of a wide variety of federal, state and UC policies.

Required Qualifications

• Bachelor's Degree
• Accounting experience
• Work experience in Financial Aid or related field
• Intermediate level skill with excel and experience processing and analyzing large data sets

Preferred Qualifications

• UC Path experience
• Fund accounting experience or financial work at a University or large public institution

Special Conditions of Employment

• Satisfactory conviction history background check
• UCSB is a Tobacco-Free environment
• Must maintain valid CA DL, a clean DMV record and enrollment in the DMV Pull Notice Program
• Limited vacation June - September

Job Functions and Percentages of Time:

10%Financial Aid Case Resolution and Management - As a member of the senior management team, participates in weekly managers' meetings, and is responsible for the overall strategic planning, development, implementation, and evaluation of all activities and services associated with a complex, dynamic organization which assists over 16,000 students and their Job Standards with more than $300 M annually. -Works to resolve the department's most complex financial aid cases that require manager intervention and policy determination. Maintains a comprehensive working knowledge of all federal, state, system wide and institutional programs administered by the Office of Financial Aid and Scholarships.

40%Fiscal Management: Work-Study conducts program trend analysis and short & long range planning relating to the Federal Work-Study program. Forecasts program development implications of budgetary changes and recommends strategies for optimal funding utilization. -Monitors accounts receivable to maximize off-campus employer receivable recovery and minimize write-off liability. Monitors monthly reconciliation, billings, collections and statement of accounts, budget reports and projections to ensure fiscal solvency for the programs according to federal, state and campus policies and procedures, and audit and cost accounting standards. Identifies errors, defines problems behind them and devises innovative solutions. -Audits various work-study financial journals to insure the accuracy of these financial transactions. Reviews and audits fund balances, expenditures, fund transfers, and advises the Fiscal Manager and Director on fund activity. -Works with Business & Financial Services and other agencies to ensure subsidiary work-study program balances, general ledgers and payroll distribution reports are reconciled by year-end.

5%Federal Reporting - -Develops and maintains a system to track federal Title IV funds for required federal reporting. -Prepares necessary calculation of Title IV expenditures in order to report and claim the institution's Administrative cost Allowance. -Oversees the preparation of the institution's federal FISAP report and application for federal Title IV funds. Resolves any discrepancies between Financial Aid system, several federal funding systems and General ledger. Works with BFS, Chancellor's Office and other campus constituents to complete and submit the annual federal FISAP report and application for Title IV funds. Submits final FISAP to the Fiscal Manager for approval.

35% Fiscal Analysis & Business Processes - -Oversees the reconciliation of various major Federal Title IV student aid program accounts of over $250 million in funds disbursed annually. -Monitors fund balances in order to identify the need for Transfer of Funds and Transfer of Expenses. Initiates these transfers via the online TOF & TOE system and via paper Journal preparation and submission to BFS. -Generates financial reports for student aid accounts for review by the Fiscal Manager and Director. -Reviews reconciliation of the departmental accounts. -Audits & reviews outside agency scholarship checks and accounts reflecting an annual amount of approximately $3.2 million. Ensures compliance with Federal, State and UC policy regarding disbursement and documentation of disbursed scholarships. Ensures adherence to cash management policy regarding deposit of funds into the university cash management system. -Oversees department business processes, including, but not limited to pre-and post-department travel and student hiring, ensures adherence to UC and campus policy. -Maintains in-depth knowledge of UC and campus policy regarding departmental business processes, including SAS 112/115.

10%System Management - -Recommends and manages development of IT systems and interfaces with internal and external systems related to Work-Study programs. -Forecasts program development needs and makes recommendations to the Fiscal Manager and Director. -Evaluates systems and programs for efficiency, adequacy, and audibility. Tests delivery enhancements to identify and fix processing problems to improve internal controls and enhance quality assurance.

UC Vaccination Programs Policy - With Interim Revisions

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs - With Interim Revisions.*

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information

* University of California Policy on Vaccinations - With Interim Amendments https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Note: The Policy on Vaccination Programs - With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.

** Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action StatementUC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

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Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures

Application Status

If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.

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Advertising Recharge or BARC Account: 8-680108-20095-3

In order to enhance diversity on campus, please consider advertising in some of the recommended diversity focused locations in the linked document.

If you want ads, please use the template below. If there are no ads, please also let us know. This entire section will be removed by Employment and added elsewhere after you submit the job.

(Sample ad)

Job Title: Financial Analyst

Department: Office of Financial Aid & Scholarships

Summary of Job Details: The Fiscal Analyst performs a variety of professional financial and administrative duties in support of the day to day operations and the financial planning and administration of the department. Responsibilities include the fiscal management of the Federal Work-Study program, budgetary and fiscal reporting, reconciliation of university, state and federal student financial aid agency funds of $250 million. Engages in strategic planning, identifies innovative approaches to problem solving, develops departmental goals, plans resource allocations, and optimizes resources and efficiencies. Has direct interaction with and serves as a liaison to UCSB's Business & Financial Services. Under general guidance, exercises a high degree of autonomy in addressing department issues while independently solving problems requiring interpretation of a wide variety of federal, state and UC policies.

Required Qualifications:

• Bachelor's Degree
• Accounting experience
• Work experience in Financial Aid or related field
• Intermediate level skill with excel and experience processing and analyzing large data sets

Preferred Qualifications:

*UC Path experience

* Fund accounting experience or financial work at a University or large public institution

Special Conditions of Employment:

*Mandated reporting requirements of Child Abuse

*Satisfactory conviction history background check

*UCSB is a Tobacco-Free environment

Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $74,300 to $86,340/yr.

Full Salary Range: The full salary range for this position is $74,300-$92,360/yr.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Application review begins _______. Apply online at https://jobs.ucsb.edu Job # 00000