Location: OaklandFull Time
Job ID: 48493
Job Posting
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UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
DEPARTMENT OVERVIEW
Graduate, Undergraduate and Equity Affairs (GUEA) at the UC Office of the President provides leadership and support for efforts that advance UC equity and inclusion, close equity gaps, promote access to and successful completion of baccalaureate and graduate degrees, and help to provide an exemplary University experience for all.
POSITION SUMMARY
Under the general supervision from the Assistant Director, the Operations Coordinator for California GEAR UP has the responsibility to ensure that the processes and procedures related to evaluation, activity tracking, and convening function in an efficient and effective manner in order to achieve the Program's student-centered goals.
This position is eligible for remote work within the state California.
Responsibilities
40%
Serves as the primary administrative support for the Assistant Director and program coordinators; contributes actively with the Executive and Assistant Directors as part of the Programs Administrative Team to plan, schedule, organize, and coordinate multiple functions related to the programs operations.
40%
Designs, innovates, and maintains, various cloud-based monitoring and communication systems, including Smartsheet, Google Drive, and Box. This includes initiating, arranging, and tracking program activity for 27 schools, 13 instructional coaches, and 7 partners.
10%
Oversees all outwardly-faced organizational events, including but not limited to, statewide and regional virtual and in-person convenings in terms of planning, marketing, communications, coordination with contractors, and partnering with internal and external staff.
05%
Develops correspondence, marketing materials, social media posts, and presentations to internal and external audiences in serving as the hub for the Program.
05% Attends classes, seminars, and conferences that enhance professional expertise and foster managerial competency and understanding of general federal rules and regulations. Other duties as assigned.
Requirements

• At least two-three years of experience providing administrative support and/or coordination to secondary and/or postsecondary management teams or programs.
• Demonstrated knowledge in serving diverse student and school populations that include sensitivity to issues related to culture, race, ethnicity, and socioeconomic status.
• Strong oral and written communications skills, including the ability to develop and edit materials for the public.
• Self-management skills, including coordinating across multiple tasks and set priorities.
• Demonstrated ability to maintain cooperative relationships with school district administrators, counselors, principals, teachers, community contacts, and program partners.
• Demonstrated experience in using cloud-based platforms including SmartSheet, Google Drive, and Box.
• Competence in initiating and maintaining multiple databases.

Education

• Bachelor's degree in related area and / or equivalent experience/training.

SPECIAL CONDITIONS
This position is a remote position within the state of California.
SALARY AND BENEFITS
Job Title: K TO 14 ACAD PREP SPEC 2
Job Code: 004534
Salary Grade: 18
Payscale: $62,000 - $72,000, commensurate with experience
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
ADDITIONAL INFORMATION
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job isFebruary 22, 2023. The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=48493&PostingSeq=1
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