Student Services Advisor/Program Coordinator (4575U) - BioE, Job 34381 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
Departmental Overview
The Department of Bioengineering (BioE), established in 1998, is the newest Department in the College of Engineering (COE) and is now ranked among the top ten bioengineering programs. Bioengineering is a rapidly growing field at the intersection of engineering, biology, and medicine. Founded on the principle that training in all three will equip students and researchers with unique skills, bioengineering is positioned to make the world a healthier, more sustainable, and more equitable place. The rapid growth of our faculty and student body, together with the 30- plus-year history of our Bioengineering PhD program, has produced a department that is a leader in discovery, innovation, and translation.
The department operates two distinct professional masters' degrees to train students to be leaders in the fields of Translational Medicine and Bioengineering. The Student Services Advisor & Program Coordinator will help meet the unique needs of both programs.
The Master of Translational Medicine (MTM) program is a one-year program offered jointly by Berkeley Bioengineering and the Department of Bioengineering and Therapeutic Sciences at UCSF. Students in the program learn the many facets of bringing a new medical innovation from initial concept to clinical implementation. This position is essential to recruiting, and ensuring the academic success and career placement of this unique student population.
The Master of Engineering in Bioengineering (MEng) is a collaboration between Berkeley Bioengineering and the Fung Institute for Engineering Leadership and Berkeley. Students learn practical problem solving and core management concepts while honing technical skills.
The Student Services Advisor & Program Coordinator will act under guidance from the Executive Director of the MTM (and with input from the Faculty Director and the Director of Administration), is responsible for administrative activities to recruit new MTM and MEng students, support existing students, and engage program alumni.
Application Review Date
The First Review Date for this job is: 4/29/22 - Open Until Filled
Responsibilities
20% Academic Advising
Applying professional student services concepts, provides the full range of student services to student populations served by the organization.
Advises students on relevant program and university policies.
Counsels students on meeting academic goals, alternative academic options, curriculum requirements, course selections, and changes in curriculum, and monitors their degree progress.
Identifies and recommends resolutions for intricate student issues/grievances and students' personal crises.
Makes referrals to campus resources and works with school and campus units to support students.
Maintains and updates student and program data, records, and Academic Progress Reports.
Coordinates with students and faculty to conduct the Meng Bioengineering Technical Exams.
Maintains productive and mutually beneficial relationships with other offices at both UC Berkeley and UCSF to ensure smooth onboarding/offboarding, excellent service, and accurate student records.
20% Recruitment and Admissions
Plans and facilitates outreach presentations with targeted universities, faculty, student organizations, conferences and companies for recruitment purposes.
Responds to program interest inquiries, and advises prospective applicants on necessary academic preparation and appropriateness of program as it pertains to the prospective applicant's goals. Utilizing in-depth knowledge of the organization's admissions criteria, helps rank applicants for admissions.
Evaluates domestic and international transcripts for degree eligibility.
Manages the admissions process for the MEng program, which includes steering the faculty committee, assigning and distributing applications for review, and ranking applicants using holistic review criteria and a broad range of data.
In partnership with the Executive Director of the MTM program, supports the admissions process for the MTM, which involves assigning and distributing applications to faculty committee, scheduling interviews, and managing databases with all admissions-related data. Sends all decisions- and awards-related communications for the MTM and MEng.
Applies knowledge of graduate division policy and admissions systems to implement program admissions processes.
Maintains historic admissions and yield data and uses this data to inform future recruitment efforts.
Oversees the administration, evaluation, and awarding of MEng student scholarships.
Advises students on financial aid options and extra-mural fellowship opportunities; oversees processes for equitable assignment of relevant Graduate Division fellowships for both the MTM and MEng.
Participates in the evaluation and nomination processes for student fellowships, grants, and other awards managed by the programs.
30% Career Services and Alumni Engagement
Advises students on the job market process, standards, and norms.
Develops and maintains a network of industry partners interested in hiring graduates.
Develops and leads a wide array of career services programming (e.g., workshops, alumni career panels, alumni Q&A sessions, industry visits, mixers, etc.) to support the professional development of MTM students.
Provides 1:1 and group career-development coaching for MTM and MEng students. Maintains strong relationships with the MTM alumni community to assist in their long-term success. Provides various opportunities/touchpoints for alumni to network and engage with current students and across various cohorts (e.g., organizes and facilitates alumni mentorship program for current students).
Collects, manages, and distributes alumni career outcomes data as appropriate (e.g., to guide current students in career exploration).
Develops and enhances alumni network.
Manages various MTM Alumni groups to share various job and professional development opportunities, program updates, and to coordinate events.
10% Event Planning
Plans and implements complex, high-visibility student and alumni events, such as information sessions, new student orientations, alumni events, the MTM Capstone Showcase, and the MTM Final Symposium.
10% Marketing for the MTM
Coordinates with external agencies, vendors, and campus partners to develop and execute digital marketing strategy and campaigns.
Maintains and updates the MTM website and social media accounts.
Develops and disseminates appropriate content, (e.g., photos, videos, posts, etc.) for use in MTM program promotion.
Integrates program marketing efforts with campus systems and partners (e.g., Slate, Fung Institute).
Uses data to assess effectiveness of marketing and recruitment efforts to inform future strategy.
10% Program Administration
Develops programs and structures to build student community including managing ongoing email communications with incoming and current students, working with student employees to develop programming, and creating and distributing branded items for students and partners.
Handles student reimbursements and allocates professional development funds.
Assists students with campus functions such as purchasing and reimbursement.
Maintains the MTM student spaces on both campuses (e.g., coordinating with maintenance, ordering supplies, etc).
Distributes surveys to characterize the student experience in courses and in the MTM program.
Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training.
Solid verbal and written communication skills.
Interpersonal skills.
Multicultural competencies; ability to work with diverse populations.
Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students and scholars.
Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
Preferred Qualifications
Master's degree in related area.
Working knowledge of advising and counseling techniques.
Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Salary is commensurate with experience.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Mandated Reporter
This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
https://www.eeoc.gov/sites/ default/files/migrated_files/ employers/poster_screen_ reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=34381&PostingSeq=1
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