Student Affairs and Admissions Advisor (4575U) - Coleman Fung Institute About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The Coleman Fung Institute for Engineering Leadership was launched in January 2010 and is headquartered at UC Berkeley's College of Engineering. Our mission is to transform engineers and scientists into leaders who can take risks and develop technical, social, and economic innovations.
The Fung Institute achieves its mission through teaching, research, and service activities. We offer programs that combine leadership coursework with intensive study in any of the seven engineering disciplines offered by the College. We are shaping a research agenda that will connect technical innovation with people and businesses, and use data in ways that will change the world. The Master of Engineering (Berkeley MEng) Program is the flagship graduate degree program of the institute.
The Fung Institute is committed to helping our students graduate with an excellent education and experience in the Berkeley MEng. The unit works collaboratively with College of Engineering faculty, and departments and student service units across campus toward the common objective of helping students achieve their educational and career goals.
The position involves a wide range of student services duties and responsibilities, including aiding the academic director, faculty, and students in academic advising, recruitment, admissions, the evaluation and awarding of grant funds, student orientation and events, visit day, academic boot camp, and related programs. 78% of MEng applicants and students are international students, most who are studying in the US for the first time.
The Student Affairs & Admissions Advisor (Student Services Advisor 3), in conjunction with others in the student services team, is responsible for Berkeley MEng student services and advising, and applicant recruitment. Reporting to the Associate Director of Student Affairs, the Student Affairs & Admissions Advisor oversees scheduling, enrollment, and administrative preparation for leadership and business courses, plans events, assists with cultural and academic acclimation, creates community, and advises over 480 students on student and academic issues.
Please visit http://advisingmatters.berkeley.edu for more information on Advising at Berkeley.
This position is part of a high performing team culture informed by the Fung Institute's guiding principles, https://funginstitute.berkeley.edu/about-us/our-people/staff/ and Berkeley's Operating Principles, https://hr.berkeley.edu/performance/operating-principles .
Application Review Date
The First Review Date for this job is: September 14, 2022 - Open Until Filled
Responsibilities
30% Recruitment and Admissions:
Plans and implements outreach programs with specifically targeted domestic and international institutions; advises prospective applicants on necessary academic preparation; appropriateness of program as it pertains to the prospective applicant's goals; utilizing in-depth knowledge of the organization's admissions criteria, initiates and arranges student recruitment visits to Berkeley.
Occasional in state, national and international recruitment travel.
Manages annual applicant interview process, manages and trains student and alumni volunteer admissions ambassadors. Manages applicant inquiry database and ambassador directories.
30% Course Scheduling and Instructor Support:
Works with college scheduler and lecturers to schedule course sections and enroll students.
Schedules classrooms and security for Fung Institute courses.
Manages January and August boot camp support for AV needs, seating charts, course rosters, course readers, and other materials.
Administers leadership comprehensive exam process.
Oversees lecturer and GSI onboarding, including bCourses training. Ensures excellent customer service for teaching team and students.
Hires and manages Boot Camp course proctors.
20% Academic Advising:
Advises students on departmental/school/college and university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and recommends interventions.
Majority of advising is for international students. Advises academic and social student representatives.
Maintains up to date student handbook, soliciting information from departments.
Directs students to appropriate departmental and campus resource as necessary.
Assists students with Fung Institute course enrollment.
Manages student/alumni directory.
10% Events:
Plans and implements complex, high-visibility student events, such as Orientation and Visit Day.
Plans additional student services community-building events such as coffee hours.
Supports other Fung Institute events, including Career Services and Fung Fellowship events.
5% Financial Aid:
Oversees the administration, evaluation, and awarding of student fellowships, grants, scholarships, and other awards.
Advises a primarily international student population on funding options.
5% Professional Development
Required Qualifications
Working knowledge of international student integration and acculturation.
Working knowledge of advising and counseling techniques.
Knowledge of international educational systems and experience.
Ability to develop and maintain cooperative, effective working relationships with faculty, students, and staff from a wide variety of international cultures and backgrounds.
Multicultural and intercultural competencies; ability to work with diverse international populations.
Ability to independently drive projects while also collaborating with a larger team. Strong project management skills.
Strong customer-service orientation. Strong interpersonal skills. Excellent verbal and written communication skills.
Analytical skills to evaluate and interpret complex policies; skills in judgment and decision-making.
Ability in problem identification, reasoning, and resolution.
Ability to develop original ideas to solve problems.
Political acumen and ability to maintain strict confidentiality.
Commitment to learning new skills, systems and ability to adapt to change.
Excellent computer skills in MS Office, and basic web page editing.
Ability to source and manage vendor relationships.
Preferred Qualifications
Experience in academic advising at UC Berkeley or a similar 4-year institution. Knowledge of University requirements, policies and procedures, including policies on handling student records and confidential documents.
Knowledge of University-specific computer application programs (including bCourses, Cal Central and Campus Solutions).
Experience establishing and implementing short and long-term program goals and objectives and administering evaluative instruments for measuring program effectiveness.
Experience managing programming for international students.
Knowledge of marketing and recruitment for international populations.
Salary & Benefits
The budgeted salary range for this position is $65,000-74,700 annually; salary is commensurate with experience. This is an exempt, 100% FTE career position.
For information on the comprehensive benefits package offered by the University visit:
https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
https://www.eeoc.gov/sites/ default/files/migrated_files/ employers/poster_screen_ reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=41641&PostingSeq=1
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