Research Administrator 3 (6206U) ProS Region 57444 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The Professional Schools Region (ProS) provides a wide range of reliable, high-quality administrative support services for the University of California, Berkeley in the areas of Research Administration, Purchasing and Reimbursements, and Human Resources & Academic Personnel Support.
In support of the university's mission of teaching, research and public service, ProS operates in a culture, which encourages collaboration, innovation, simplification, and accountability. Our staff focuses on service, a commitment that is aligned with the university vision. We recognize excellence and strive to provide timely, consistent, and dependable service to the ProS clients
The Research Administration function within ProS provides department-level service during the contracts and grants life cycle to UC Berkeley's Principle Investigators (PI) and Principle Directors (PD). By streamlining services in areas such as human resources, purchasing, and grants administration, ProS helps PIs and PDs navigate the campus administrative processes and focus on the research that comprises a large part of the UC Berkeley mission. ProS provides department level pre-award and post-award support services to all research professionals on campus, in close collaboration with the Sponsored Projects Office, Industry Alliances Office, Extramural Funds Accounting, and other central compliance groups.
Application Review Date
The First Review Date for this job is: 8/22/2023
Responsibilities
The Research Administrator 3 position within ProS provides analytical and financial support in contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. This work involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following activities: coordinating and developing proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract administration.
The Research Administrator 3 will report to and receive assignments from the Contracts and Grants Supervisor. The incumbent will work with the supervisor to ensure a balanced workload. The incumbent will work on more complex proposals/awards, which involve multiple investigators and/or multiple institutions and sub-awards. The incumbent will mentor employees at the Research Administrator 2 level to help them gain a better understanding of research administration in a university setting and within ProS.
The position has the opportunity to become a fully remote position, provided the candidate is able to manage the expected workload in a competent and professional manner.
Serves as primary faculty liaison, and assists PI with communications and actions involving the Sponsored Projects Office and the Contracts and Grants Accounting Office. Prepares proposal budget and support documents that are required by proposal guidelines and coordinates proposal submission with the Sponsored Projects Office. Prepares continuation year budgets and support documents that are required by the sponsor. Coordinates continuation year and other documents for submission to the Sponsor with Sponsored Projects Office and provides documents as necessary to the Contracts and Grants Accounting Office.
Provides post-award financial administration and management for research funds in accordance with campus policy and agency requirements. Monitors and administers post-award sub-recipient. Conducts financial analysis and projections.
Monitors and ensures allow ability for financial transactions, expenditures, reconciles funds, identifies and resolves discrepancies and retains all necessary back up documentation. Tracks and ensures compliance with cost sharing commitments.
Organizes plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. May facilitate PI interactions with HR.
Prepares all close-out activities including: final projection, subcontracts, personnel and recurring expenses.
Participates in support of audit as directed by senior staff.
Participates in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, and BRS, University, and/or funding agency processes and policies.
Performs other duties as assigned.
Required Qualifications
Requires independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas.
Extensive experience in creating budgets and preparing documents required by sponsors during the life of an award.
Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy requirements.
Demonstrated working knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines
Ability to work independently and as a team member, research and resolve problems, meet deadlines, and follow through on assignments with minimal direction.
Accounting and budgeting skills in managing complex financial accounts and funds, as well as knowledge of generally accepted accounting, fiscal, and reporting principles.
Requires thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Ability to manage significant volume of transactions.
Thoroughly knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera.
Minimum 1 year of demonstrated experience in research contract and grant management.
Education Level:
Bachelor's degree in related area and / or equivalent experience / training.
Preferred Qualifications
Three years of demonstrated experience in research contract and grant management preferred.
Salary & Benefits
This is a 100% career position with full benefits.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $75,000 - $85,000.