Financial Services Analyst 2 (4627U) - EECS 47502 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
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Departmental Overview
The Department of Electrical Engineering and Computer Sciences (EECS) in both of College of Engineering and the Division of Computing, Data Science, and Society (CDSS) is the largest academic department on campus. The department houses nearly 130 faculty members, 60 career staff positions, approximately 700 graduate students, 3600 undergraduate majors in both the College of Engineering and the College of Letters and Science, and numerous researchers and visitors. The department is primarily housed in two buildings, Cory Hall (Electrical Engineering) and Soda Hall (Computer Sciences),but there are a number of EECS affiliated members housed in other on-campus and off-campus locations.
Primary responsibility for this position is in fiscal affairs involving over 180 separate funds with compensation and non-compensation expenditures estimated at $46 million per year. Independently perform processing and servicing a variety of financial activities and support services in the Department of EECS. Financial transactions and services include purchasing, payroll, accounts receivable, accounts payable, data collection and data entry, analysis, review and control, customer servicing, and reporting.
This position reports to the EECS Financial Services Manager and works closely with the EECS accounting team members.
Application Review Date
The First Review Date for this job is: January 18, 2023 - Open Until Filled
Responsibilities
50%
Responsible for EECS financial processing functions, which may include Accounts Payable, Accounts Receivable, etc. and ensures that daily departmental purchasing and financial operations run smoothly and are performed with accuracy.
Oversees and manages expenditure control of all EECS funds including state appropriations, restricted and unrestricted gifts, endowment income, startup funds, revenues, student aid awards, and consortium funds.
Reviews department's chart of accounts via CalAnswers to ensure that funds are available for expenditures and provides expenditure data to the Director of Administration and Financial Services Managers as needed for department budgetary review. Researches and resolves complex accounting problems.
Analyzes expenses, develops cost projections, provides financial tracking and fiscal control.
Provides accounting services in cost transfers, direct retros via UCPath, recharges, and account reconciliation.
Reviews and reconciles the monthly ledger for EECS funds including 5% faculty research gifts and other gifts received.
Interprets reports and records for department faculty, staff, and students as appropriate and advises the Financial Services Managers of potential problems and propose possible solution(s).
Maintains and analyzes complex expenditure worksheets for various recurring charges for budgetary tracking purposes.
Responsible for analyzing and coordinating departmental cost-sharing and recharge cost distribution activities for billings associated with telephone, copier, capital projects, laptop, fleet services, and computing charge services, including maintaining worksheets to track monthly charges with corresponding chart of accounts.
Manages reconciling bluCard and event planner card expenditures in compliance with campus/UC regulations.
As needed, provide backup support for UCPath position management activities for the department (e.g., direct retros, position creation, position fund changes, etc.).
35%
Responsible for coordinating the purchasing/reimbursement needs for the department including IRIS unit with ERSO Team.
As the department's main purchasing contact/resource person (liaison with ERSO), provides guidance and instructions to other satellite staff members/program assistants who provide purchasing assistance to the department.
Serves as a ERSO Intranet, BearBuy, BFS, SIS, CDS preparer, reviewer, and approver.
Works closely with campus central offices, ERSO Team and other departments to resolve any purchasing/reimbursement/accounting issues as they arise.
10%
Functions as a resource support to staff, faculty, and students on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns working closely with ERSO Team and Financial Services Managers.
Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies and compliance with external regulations and internal policies.
Assists with monitoring the delivery of quality customer service to various constituencies to include internal department clients and external vendors.
5%
Assists with researching, developing and implementing new and changing departmental business processes.
Documents processes and procedures for financial activities.
Assists in auditing of internal records and processes and prepares recommendations for changes as needed.
Reads professional literature to understand regulations and best practices concerning financial accounting and services.
Required Qualifications
Bachelors degree in related area and/or equivalent experience/training.
Working knowledge of purchasing/financial processes, policies and procedures.
Must be proficient in use of Microsoft Office and common desktop/web applications.
Excellent interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision-making.
Skills to provide coaching and mentoring to support staff.
Preferred Qualifications
Knowledge of University financial data management and reporting systems (i.e., UC Path, CalAnswers, BFS, SIS, CDS, BearBuy, etc.).
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit this UCOP link .
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $27.06 to $36.83 hourly. This is a full time, non-exempt career position eligibile for full benefits.