EECS Chair's Office Manager (7377U) - Electrical Engineering and Computer Sciences (EECS) About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
Departmental Overview
The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 230 regular faculty members, 1,940 graduate students and 3,250 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. Operating expenditures for the College are close to $200 million annually.
The Department of Electrical Engineering and Computer Sciences (EECS) in both the College of Engineering and the Division of Computing Data Science and Society, is the largest department on the Berkeley campus consisting of over 130 faculty, adjunct, active emeriti and PIR appointments, 3,400 undergraduates both in the College of Engineering and Letters and Science, 650 graduate students, and 60 staff members. EECS programs are consistently ranked in the top three by many measures, including U.S. News & World Report's national and global ranking. Annual operating budget not including research expenditures for EECS is $37 million.
The Department is actively engaged in teaching and research in the disciplines of Artificial Intelligence, Computational Biology, Databases, Graphics, Hardware / Architecture, Human-Computer Interaction, Operating Systems / Networking, Programming Systems / Software, Scientific Computing, Theory, Vision (in Computer Science) as well as Biosystems, Communication/Networking, Communications/Physical Layer, Control, Design, Modeling, and Analysis, Electromagnetics/Antennas, Integrated Circuits, Optics, Physical Electronics Devices, Physical Electronics/MEMS, Optoelectronics, Energy, Robotics, Signal Processing for Image & Video, Signal Processing for Speech & Audio (in Electrical Engineering). Computer Science operates research and instructional laboratories in Soda Hall and Sutardja Dai Hall, and Electrical Engineering operates like facilities in Cory Hall and Sutardja Dai Hall. EECS also has a significant technical staff support structure to provide support for research and instructional laboratories and fabrication facilities.
Application Review Date
The First Review Date for this job is: 2/9/22 - Open Until Filled
Responsibilities
50% Manages, plans and administers a range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program. Has overall responsibility for daily administrative operations in the EECS Department Chairs' Offices. The EECS Department currently has three Chairs: EECS Chair, EE Division Chair, and CS Chair. Serves as the leader member of the EECS Chairs' Offices providing administrative support to the Chairs, and in representing the EECS Chairs' Offices to multiple internal and external constituencies. Leads development and implementation of effective systems for managing information, projects, and communications to ensure accurate and timely responses.
Serves as a primary lead person in responding to a wide range of inquiries and requests for services for the EECS Chairs' Offices (located in Cory and Soda buildings). Triages situations and resolves directly or forwards issues presented by staff, faculty, students, and external constituents (e.g., prospective students, parents, alumni, media representatives, vendors, industrial partners, etc.) to appropriate staff members for resolution. Functions as a gatekeeper, ensuring that only those issues that warrant attention are brought forward to the Chairs or directed to appropriate staff members as necessary.
Serves as one of the schedulers and provides correspondence support for the Chairs, including scheduling meetings and screening incoming meeting requests and mail.
Prepares presentations on behalf of the Chairs, including researching and drafting content.
Investigates issues and problems; drafts and prepare responses to urgent requests.
Researches, compiles and summarizes issues, policies and topics; provides background information and briefing materials for the Chair's meetings on campus and while traveling.
Has supervisory responsibility for the Chairs' Office Assistant, who serves as the primary scheduler for the Chairs and coordinates logistics for meetings/events, catering, etc.
Performs other projects as assigned (e.g., data collection partnering with department leadership and senior managers, etc.)
40% Administrative operations include budgetary financial management and human resources and may include some of the following functions: IT, facilities, student services, and / or contracts and grants.
Responsible for implementing basic and moderately complex programs, meetings and events designed to inform internal and external constituencies of the various EECS programs, policies, and practices. Constituencies include the faculty, students, staff, general public, prospective students, parents, alumni, donors, campus visitors, industry partners, government and community representatives.
Provides or directs logistical support including scheduling, maintaining distribution lists, making room reservations, arranging for catering, prepping and distributing materials, AV/media support and related tasks.
10% Responsible for the Chairs' travel, including complex international itineraries, meeting materials, payments and reservations. Handles travel-related and other reimbursements as needed. Provides backup support in coordinating travel-related arrangements and reimbursements for special guests/visitors of the Chairs' Offices, including faculty candidates.
Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training.
Political acumen and sensitivities to the differing perspectives and circumstances within all levels of the department, the College of Engineering, CDSS Division, and the Campus as well as external constituencies.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies; both verbally and in writing.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Ability to multi-task with demanding timeframes.
Preferred Qualifications
Familiarity with campus processes, protocols and procedures. Knowledge of federal regulations such as FERPA.
Solid knowledge of common University-specific computer application programs.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

• Salary commensurate with experience.

Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
https://www.eeoc.gov/sites/ default/files/migrated_files/ employers/poster_screen_ reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=30356&PostingSeq=1 jeid-fb5f2b341a6945429304364fb6bf2657