Deputy Chief of Staff (7399U), Graduate Division Ops - 57653 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
As a central service center for the entire campus, the Graduate Division works to guide and assist students from the moment of admission, through the various milestones of their progress, to the completion of their degree requirements. We provide academic, personal, and professional support services that are vital to the everyday well-being and life-long successes of Berkeley master's, professional, and doctoral students.
As the authoritative resource and chief advocate for graduate education, the Graduate Division ensures the equitable administration of policies governing graduate studies across Berkeley's 14 schools and colleges. As the administrative arm of the Academic Senate's Graduate Council, we partner with the faculty and staff of each program and the deans of each school and college to maintain the world-renowned quality of Berkeley's graduate education.
Application Review Date
The First Review Date for this job is: August 29, 2023
Responsibilities
Administration and Finance:
The Deputy Chief of Staff serves as Chief Administrative Officer (CAO) for the Graduate Division. Participates in campus-wide CAO meetings and serves on various campus committees. Provides strategic advice to the Vice Provost for Graduate Studies, Chief of Staff of the Graduate Division and Associate/Assistant Deans of the Graduate Division and implements decisions on all operational matters that have division-wide impact, such as finances, budget processes, staff human resources (HR), and space/facilities. Develops and implements staff organizational structures to support the Division's mission. Supervises or works in partnership and in an integrated manner with divisional staff in functional areas that include finances, academic personnel, human resources and space/facilities. Manages divisional staff performance review and merit processes. Manages divisional resources, and develops strategies, policies, and procedures for revenue generation and to optimize efficient utilization of available resources. Resolves complex financial issues within the division. Serves as the primary liaison with Berkeley Regional Services for academic personnel and HR, payroll, purchasing and reimbursement, and IT services. Manages the annual budget process for the division. Analyzes funding requests against other critical commitments in the division and advises the Vice Provost for Graduate Studies and the Chief of Staff of the Graduate Division on key budgetary decisions, e.g., allocating campus support, aligning resources, and making budgetary trade-offs to meet the division's strategic priorities. Oversees adherence to approved budgets within the division and implements key financial controls. Consults with supervisors in the division to optimize management structures and operations across the division. Ensures divisional compliance with campus and divisional policies and procedures in all functional areas. Serves on select hiring committees and makes recommendations for the selection of divisional positions and senior staff. Provides mentoring, training, and professional development opportunities for division and department staff.
Project Management:
Provides advice, counsel collaboration, and operational support to the Vice Provost for Graduate Studies and the Chief of Staff of the Graduate Division related to long-rang planning, new developments, local and national issues, key projects and trends impacting graduate education, issues management, crisis communications and stakeholder relations. Serves as a strategic liaison to internal leadership teams and external constituencies related to strategic projects, initiatives and priorities. In support of the Graduate Division Chief of Staff, leads ad hoc project teams and take responsibility to achieve pre-determined outcomes. Leads and directs a wide variety of projects and follows through with all levels of staff and individuals inside and outside the organization. Develops and presents complex proposals on a broad range of issues to include problem identification, costs, benefits and options. Works with the Chief of Staff to prioritize, communicate, and manage organizational priorities and initiatives
Professional Development:
Engages in opportunities for training, workshops, seminars, pertinent to the position. Other duties as assigned.
Required Qualifications
Advanced knowledge of common organizational- or research-specific and other computer application programs. Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing. Ability to use discretion and maintain all confidentiality. Advanced project management skills. Attention to detail, including tracking multiple items to completion while adhering to strict deadlines/timelines. Ability to multi-task with demanding timeframes. Advanced knowledge of applicable policy analysis techniques. Advanced analytical / problem-solving skills. Record of accomplishment for translating strategic thinking into action plans and successful outcomes. Ability to work with minimal direction and ability to collaborate effectively. Political acumen. Understanding of the purpose and structure of graduate education. Bachelor's degree in related area and / or equivalent experience / training.
Preferred Qualifications
Graduate degree and/or equivalent experience/training.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $100,000.00 - $115,000.00.
This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits. This position is exempt and paid monthly. This is a hybrid position, eligible for 20% remote capability.