Departmental Manager (7378U) - Dept of Arch, Job 35310 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
Departmental Overview
As part of the College of Environmental Design, the Department's evolution has been nourished by social, cultural, and environmental values, reflected in our innovative teaching, scholarly research, critical design inquiry, and synthetic practice. Fifty years later, our founding principles remain a strong underpinning of our department, while supporting our continual exploration of emerging theory and knowledge in design thinking, innovative materials and technologies, digital design and fabrication, situated urbanism, and climate equity.
As the highest-ranking non-academic officer, this position manages the full general operations of the academic department, Architecture (CED). Member of the CED's Executive Team with Dean, Chairs, and Departmental Managers and other College leadership. Administrative services include activities in finance and human resources and include IT, facilities, or student services. General management includes long and short-range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff. Leads and manages all operations in support of the teaching programs in the department, and develops goals and plans for administrative, academic, instructional, and outreach programs. The manager is responsible for short- and long-range management of fiscal resources, academic program management, academic personnel, career, and part-time staff, and physical resources, including information and classroom technology. The manager supervises all department staff and oversees all administrative and service activities for the entire Architecture Department.
Application Review Date
The First Review Date for this job is: 5/18/2022 - Open Until Filled
Responsibilities
35% Manages, plans, administers, coordinates and oversees the entire range and all aspects of administrative and business operations for the Architecture department. Administrative services include all of the following functions:
Budgetary and financial management
Purchasing and reimbursements
Student services
Donor/alumni relations
Physical resources (including equipment inventories)
Space management
Contracts and grants
Revenue administration
Payroll and benefits
Human resources (includes senate and nonsenate academic, staff and student personnel administration) International travel/scholarship including visas, etc.
35%
Maintains integrity of an organizational department through management, supervision and oversight of staff, including hiring, assigning duties and managing workflow, and reviewing work.
Trains and directs staff, conducts performance evaluations and takes disciplinary actions.
Supervises support staff or small number of professional staff including program assistant, events coordinator and graduate student affairs officers.
10%
Serves as key administrative officer for unit's functional programs, oversees analysis and policy development for issues and processes, including budget, financial and other administrative and business and academic functions.
10%
Makes decisions on administrative or operational matters and ensures achievement of operation's objectives (operational and budget processes, academic and/or staff FTE, finance, human resources, IT and space planning) that have department-wide impact.
Performs strategic planning for all aspects of department.
Formulates policies and guidelines to carry out the department's mission for faculty and students.
Develops, modifies and executes campus policies which affect immediate operations.
10%
Interacts with higher-level management on controversial situations, customer negotiations, or influencing and persuading other departmental, college or campus personnel.
Interacts with higher-level management on matters concerning several functional areas, and/or customers.
As a member of CEDs Executive Team of Deans, Chairs and Managers, manages, evaluates, and makes recommendations for college-wide planning in the areas of financial management, development activities, academic programs, academic and staff personnel, facilities, and information and classroom technology.
Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training.
Strong interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills, with strong organizational skills.
Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Ability to use discretion, maintain confidentiality and independent judgment.
Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service.
Advanced knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
Preferred Qualifications
Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Solid knowledge of common University-specific computer application programs.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Salary is commensurate with experience.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
https://www.eeoc.gov/sites/ default/files/migrated_files/ employers/poster_screen_ reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=35310&PostingSeq=1
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