Assistant/Associate Director, Donor Engagement & Special Events - Intercollegiate Athletics (6292U) 57460 About Berkeley
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Departmental Overview
The Department of Intercollegiate Athletics consists of more than 275 staff members and coaches and sponsors 30 varsity sports programs. These 30 programs include more than 850 student-athletes who participate in the various sports programs annually within the National Collegiate Athletics Association (NCAA). We are currently seeking a Assistant/Associate Director of Donor Engagement & Special Events who will work within the department's development unit.
Application Review Date
The First Review Date for this job is: August 22, 2023
Responsibilities
The Cal Athletics Fund is the fundraising and alumni relations arm of UC Berkeley's Intercollegiate Athletics Department - Cal Athletics. Each year, the department plans and executes over 100 alumni, donor and fan events with the goal of increasing philanthropic support and overall engagement with Cal Athletics. The Director of Donor Engagement and Special Events works regularly with internal and external stakeholders including coaches, athletics leadership and development officers to plan complex events and is responsible for managing all details including but not limited to: guest lists, invitations, ticketing, parking, facilities, concessionaires, caterers, rentals, facilities, and staffing. This role reports directly to the Assistant Athletics Director of Development.
Plans, organizes and implements events focused on fundraising and Cal alumni engagement for all 30 sports programs with a particular emphasis on football, men's and women's basketball, and department signature events. Events may range from small donor dinners to 1500 person tailgates.
Manages all aspects of events including but not limited to: guest lists, invitations, ticketing, parking, facilities, concessionaires, caterers, rentals, A/V, decor design, budget, facilities, and staffing coordination. Serves as on-site contact during events and travels as needed to provide event support.
Uses departmental database and procedures to provide event briefings, produce invitations, collect attendee data and provide a post-event analysis.
Coordinates with University Development and Alumni Relations (UDAR), liaisons with the Chancellor's office, coordinates attendance and participation of department leadership (including the Director of Athletics), leads event preparation meetings and manages high level donor and alumni relationships with confidentiality.
Required Qualifications
Bachelor's degree in related area and/or equivalent training/experience.
Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production. Has previously demonstrated a high level of customer service and donor stewardship.
Skill in effectively managing event budgets and business office processes and protocols.
Experience working and collaborating with both internal and external partners to achieve desired goals and outcomes.
Proven leader who can represent Cal Athletics at events and development functions.
Highly developed interpersonal communication skills including political acumen and social perceptiveness. Demonstrates a high level of professionalism at all times and adeptly navigates department systems; strong emphasis on confidentiality.
Strong attention to detail, organized, and ability to multi-task in a high-volume environment. Demonstrated skills in decision-making, time management, and problem-resolution. Must be proficient in use of Microsoft Office and common desktop/web applications.
Preferred Qualifications
Prior experience working in intercollegiate athletics development, a non-profit or university development is preferred.
Proficient with Google applications and experience working with databases, registration platforms, and Salesforce.
Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure.
Knowledge and understanding of applicable NCAA and Pac-12 Conference rules and regulations.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary range that the University reasonably expects to pay for this position is $75,000 - $85,000.
Other Information
This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
This position is exempt and paid monthly.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=57460&PostingSeq=1
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