AP and AR Coordinator (4722C), ASUC Student Union - 41563 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
Departmental Overview
The ASUC Student Union is the campus "living room," offering everything from co-curricular opportunities to fun, creative activities. It serves all students and seeks to create an inclusive campus community, thereby enhancing the student experience at UC Berkeley. To this end, we provide quality services and programs that foster experiential learning opportunities and ensure a sustainable organization. We derive income from student fees, retail operations, vending, food service, and a variety of self-operated units such as the Art Studio, Creative Lab, and Events Services. We manage and operate multiple facilities including the Lower Sproul Student Union Complex, Anthony Hall and Anna Head Alumnae Hall, which house the ASUC student government, Graduate Assembly, Multi-Cultural Center, Public Service Center, LEAD Center, SERC, Basic Needs and much more. Finally, we provide financial and accounting services to approximately 25 ASUC Government Officers, Graduate Assembly Executive Officers, and over 1,400 student groups and 40 student publications.
The Student Union is a department within the Division of Student Affairs and reports to the Dean of Students. The Finance department under ASUC Student Union is responsible for the management of Student Union budgeting and forecasting; reporting and analysis; accounting; commercial contracts and sponsorships; accounts receivable; and financial records; as well as adherence to external and internal finance and accounting policies and procedures. The Finance department also provides accounting and financial process support to the Associated Students of the University of California (ASUC), a non-profit 501(c)3 composed of student government officials and student organizations. In support of the ASUC, the Finance department manages the accounting software of record; accounts payable and accounts receivable, vendors records; issuance of tax documents and IRS reporting; allocation of budgets; the annual audit; and monthly financial reporting. It also manages the financial portion of the web-based student organization management software that allows student organizations to view their finances and to make financial requests, as well as administers finance based training to student organizations related to this software and process.
Application Review Date
The First Review Date for this job is: September 6, 2022.
Responsibilities
Accounts Payable, processing the disbursements to ensure ASUC operations run smoothly.
Processing requests to students and vendors. Review requests, ensure requests include all necessary supporting documents. Ensure all transactions are coded to the correct chart of accounts. Maintain the vendor records in the accounting software.
Accounts Receivable, prepares, posts, verifies and records student receivables and related transactions to the accounting system and bank account.
Verifies the receivable amount matches to the deposit receipt. Coding the receivable to the correct student organization. Deposit the cash and check to the Bank.
Communication and Customer Servicing.
Timely and accurate response and resolution to: Customer phone and email inquiries. Inquiries and concerns for internal and external clients. Client billing issues. Issues with students and vendors. Contacting payee for stale dated checks. Support staff to maintain professional quality student services.
Other Financial Transactions.
Prepare tax withholding. Issuing tax documents to student, vendors to the Franchise Tax Board and IRS. Ordering supplies through the ASUC's bank. Coordinating with secure cash transportation services. Maintaining and updating the credit card logs. Processing journals. Reconciling data within accounting, student organization management software.
Other duties as assigned.
Participating in external and internal audits.
Required Qualifications
Working knowledge of financial processes, policies, and procedures. Proficiency in the use of spreadsheet and database software. Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making. Ability to function effectively as a member of a team. Ability to be self-directed and work independently. Ability to adapt to changing priorities. Knowledge and understanding of and/or ability to learn internal control practices and their impact on protecting University and ASUC nonprofit resources.
Preferred Qualifications
Familiarity with Financial Systems (Such as MIP, Financial Edge, and QuickBooks). Experience in accounting payable and receivable.
Salary & Benefits
This is a full-time (40 hours/week), career position, and eligible for full UC benefits. This position is a non-exempt, bi-weekly paid position. Hourly pay for this role starts at $28.77 (Step 6.0). For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html