SUMMARY

RESPONSIBILITIES

ACCOUNTS RECEIVABLE

• Retrieve BMO Lockbox and EFT deposit data daily from bank.
• Process/input daily deposit and lockbox payments.
• Process cross department lockbox payments.
• Manage Accounts Receivable email inbox.
• Reconcile and balance receivables.
• Post payments (either manually or via connector files; downloaded from secure site.) stock donations, electronic funds transfers (EFTs).
• Create, review and mail monthly corporate, payroll, sponsorship and vine statements.
• Analyze balance due reports and follow-up on “delinquent” accounts by phone or by appropriate letters with communication to the Campaign Division.
• Maintain A/R customer database in CRM (contact person, remittance cycles, payment patterns and other useful account information).
• Prepare and maintain monthly pledge and accounts receivable report for the Board and Finance Committee
• Run month-end reports to balance CRM to A/R and Pledge Processing receivables for each month in preparation for the Board Report.
• Review and reconcile miscellaneous receivables.
• Process adjustments to donor and/or company accounts as needed.
• Review and prepare write-off for prior campaign years.

EXPECTED STANDARDS

• Process mail with Pledge Processing Department to determine proper workflow outcomes for posting payments.

• Prepare and post daily cash deposits for all campaigns and those requiring special handling.
• Match deposit slips with receipts from banks.
• Prepare Summary Journal worksheet (including AR and PP lockbox in-office deposits).
• Verify Pledge Processing Department deposit amounts via internal reporting systems for accuracy.
• Post monthly Interest, credit card and bank fees to combined campaigns.

EXPECTED STANDARDS

OTHER DUTIES

• Create, verify and mail yearly tax receipts.
• Prepare and maintain tracking and reconciliation spreadsheets, as appropriate.
• Provide back-up assistance in the Accounting Department as needed.
• Assist and support “live campaign” processing as time permits.
• Create reports for Auditors on selected audit confirmations and assist with the yearly audit process.
• Prepare invoice for company sponsorships and others as requested.
• Other special projects as assigned.
• Inventory & maintain supplies for Finance.
• Provide excellent customer service to donors in relation to payment related inquiries.

SUPERVISORY RESPONSIBILITIES

EDUCATION & EXPERIENCE REQUIREMENTS

• Associate degree in accounting or business-related field.
• Two-years general accounting experience, accounts receivable experience preferred.
• Spreadsheet/word processing to the intermediate level (MS Office Excel and Word preferred).
• Experience with CRM software and donor database tools

• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard, reach, stoop and occasionally kneel. 
• Specific vision abilities required by this job include close vision requirements due to computer work. 
• Light to moderate lifting is required (up to 25lbs). 
• Ability to uphold to the stress of traveling (in designated positions). 
• Regular, predictable attendance is required; including additional overtime as business demands dictate.  
• Ability to drive automobile to meetings, appointments, and events. 

• Moderate noise (business office with computers, phone, printers and light traffic). 
• Ability to work in a confined area. 
• Ability to sit at a computer terminal for an extended period of time.