Job Description

As a Printing and Reprographics Specialist within Printing Graphics and Direct Mail’s (PGDM) Landover Print Facility, Mailing section, you will play a crucial role in processing high priority jobs for Senators, Committees, Support Offices and more.

Your responsibilities will include operating mailing equipment such as Mail Sorter, Inkjet printer, Tabber equipment, Insertors, Folders, and preform daily data entry using various shipping application for verifying addresses, shipping, and tracking packages, ensuring PGDM remains in compliance with shipping requirements mandated by the United States Postal Service (USPS).

This position may be assigned to designated areas of mailing but may also be assigned to other areas within the LPF operations to ensure quality and deadlines are met.

Core Competencies

• Familiarity with, or ability to learn, departmental rules, regulations, procedures and functions, including policies and regulations set by the Senate Rules Committee and the Senate Committee on Ethics or similar policies.
• Knowledge of equipment, computers and relevant software / Web applications, and spreadsheets and databases.
• Knowledge of modern printing and reprographics principles and practices.
• Knowledge of paper, inks, and other supplies used in printing production.
• Ability to meet established quality control standards.
• Ability to produce, inspect and coordinate work in an efficient manner.
• Ability to meet deadlines.
• Ability to establish and maintain effective working relationships with supervisors, co-workers, and customers.
• Ability to communicate effectively.

Key Accountabilities / Essential Job Duties

Operates and troubleshoots high volume offset printing presses such as four-color offset presses, one color offset presses, Inkjet Printing Press, and digital printing presses to create a wide range of print material and media including, but not limited to, stationery, brochures, mass mailers, town hall meetings, books, booklets, pocket folders, and forms.

Conducts regular and special maintenance on equipment to ensure optimal machine performance based on equipment specifications.

Ensures the completion of all printing requests. Proof materials and ensures that all work conforms to established standards and applicable specifications while establishing priorities as necessary.

• Operates and troubleshoots industrial bindery equipment such as stitchers, paper cutters, folders, coil binding and other book binding equipment, paper drill and corner rounding equipment, foil stamping and embossing presses;
• cleans and maintains equipment. Operates and troubleshoots mailing equipment such as sorters, addressing equipment and inkjet printers;

records accurate data for billing; performs preventative maintenance on mailing equipment. Job Management : Utilizes multiple times daily, numerous modules and functions within the work order Print Management Information System (MIS) to gain complete acquaintance with customer specifications and general and detailed aspects of the job including task lines orders, schedules, costing, update and maintain data, checkpoints and records of jobs scheduled.

Tracks and reports inventories and coordinates supplies and materials to ensure deadlines are met on projects. Operates shredders to provide secure document disposal and recycling of Senate documents.

Organizes incoming constituent mail for Members so that mail can be scan to digital formats. Other duties as assigned.

JOB SPECIFICATIONS

Required Education

High School / GED.

Required Work Experience

At least three years of experience which provides expert skills in the area assigned.

Desired Qualifications

• Printing and Mailing Knowledge : Familiarity with printing and mailing processes, including print production, mailing logistics, and industry best practices.
• Operates and Troubleshoots : Ability to learn operational features of mailing equipment such as sorters, addressing equipment and inkjet printers;

records accurate data for billing; performs preventative maintenance on mailing equipment and shredders to provide secure document disposal and recycling of Senate documents.

• Digital Conversion : Organizes incoming constituent mail for Senate Offices by prepping paper documents before digital conversion to PDFs.
• Outgoing Mail Process : Process outgoing mail, ensuring items are correctly labeled and sorted for USPS dispatch.
• USPS Practices : Understanding of the rules, regulations, and practices of the United States Postal Service (USPS) to ensure compliance and manage mailing projects effectively.
• Computer Skills : Strong Computer Skills and proficiency in using computer systems for data entry, tracking, and management.

Working Conditions

• Work requires frequent physical effort such as walking, sitting, bending, standing, safely lifting objects up to 50 pounds.
• Working in confined spaces (bending and crawling).
• Hazards include moving machinery, exposure to chemicals, such as inks and solvents, paper dust and excessive noise.
• Work requires operation of powered industrial forklifts, pallet jacks, scissor lift etc.).
• Work requires employee to wearing uniforms

CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must :

• 1. Be a U.S. citizen;
• 2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);

3. Be (i) admitted as a refugee under 8 U.S.C. 1157 or granted asylum under 8 U.S.C. 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or

4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefitspackage for all SAA staff. Our benefits extend beyond health care coverage tohelp provide employees with student loan reimbursement, professionaldevelopment, transportation subsidy, TSP / retirement savings, access to ourEmployee Assistance Program, and more! For more information regarding SAA’sbenefits, please visit .

Last updated : 2024-05-11