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Executive Support Specialist, COO
$111k-136k (estimate)
Full Time 1 Month Ago
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US Office of Chief of Space Operations is Hiring an Executive Support Specialist, COO Near Arlington, VA

Duties

The United States Space Force (USSF) Headquarters Space Force (HQSF) at the Pentagon is searching for an Executive Support Specialist (NH-0301-03).
Description:
Come serve at the top echelons of the Space Force Headquarters in the Pentagon working in a fast paced, high visibility position for the 3-Star Deputy Chief of Space Operations for Operations, Cyber, & Nuclear Deterrence (COO) as an Executive Assistant.
As a member of a diverse team supporting the largest organization on the Space Staff, you will succeed in this position if you enjoy being a team player, take pride in providing expert support to senior military officers, and building relationships both within and outside the organization.
On a typical day, your requirements would include: synchronizing the senior COO leadership calendars with the Secretary of the Air Force, Chief of Space Operations, and Vice Chief of Space Operations; developing travel tracking and calendar products; leading weekly calendar reviews; coordinating executive involvement in major senior leader conferences; coordinating travel across the front office team; and managing incoming phone calls and requests for information.
The ideal candidate for this position will hold a Bachelor's degree and possess experience providing dedicated support to senior Department of Defense leaders. Prior knowledge of executive office administration and automation are desirable qualifications for this position and the candidate should have no trouble communicating with O-6/NH-IV-level managers, SES-level civilians, and senior general officers. He/she should also have the capability to effectively juggle multiple responsibilities, oversee numerous engagements at the executive level, and demonstrate adaptability in response to changing demands. Finally, the ideal candidate should demonstrate exceptional proficiency in the Microsoft Office Suite of products, robust interpersonal abilities, and substantial experience managing the Defense Travel System.
Key Skills and Abilities:
1. Knowledge of the organizational and functional responsibilities and operations of the employing organization.
2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, and spreadsheets.
3. Knowledge of protocol principles and associated regulations, policies, directives, procedural guides, precedents and instructions, and the military and civilian rank structure in order to coordinate and assure adherence to proper ceremony and etiquette.
4. Skill in managing multiple complex projects simultaneously.
5. Skill in interpreting functional policies, procedures, and techniques to develop viable programmatic options for satisfying the organization's changing priorities.
6. Skill in interpersonal relationships to work with senior military & civilian officials.
7. Ability to communicate orally and in writing.
8. Ability to plan and organize work.
9. Ability to access or locate information through the use of a person, computer, or terminal.
10. Ability to work cooperatively as a member of a team.

Requirements

Conditions of Employment

  • U.S. Citizenship Required
  • This position is on-site and not eligible for remote or telework.
  • PCS funding is available.
  • Please limit resumes to a maximum of 5 pages.
  • Position will be closed after 5 business days or after 75 applications are received.
  • This is a drug testing designated position. The incumbent is subject to random testing for drug use.
  • The incumbent is required to obtain and maintain a Top Secret Critical Sensitive security clearance.
  • May be required to travel by military or commercial aircraft in the performance of TDYs assigned. The incumbent may be required to perform intermittent temporary duty assignments primarily within the CONUS.

Qualifications

The 0301 series does not have an individual occupational requirement that must be met. You can view the experience level requirements here. Please scroll down to the 3rd section titled Administrative and Management Positions.
  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Knowledge, Skills and Abilities (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies as related to the series and grade of the position being filled. Final qualifications determinations will be assessed based on OPM's General Schedule Qualifications Standards found here:
Interviews: You will be contacted by e-mail and/or telephone if your application is identified as qualifying for a position being filled. An interview may be conducted. If interviewed, you will be asked to address the same knowledge, skills, abilities and/or competencies used to initially qualify your application for the position.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • Required Documents

    As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

    Resume: You must submit a resume that provides:

    • Personal information - your full name, email and mailing addresses, phone number
    • Education information - the name of the school and the dates you attended
    • Work experience - paid and unpaid work with the following information:
      • Job title
      • Detailed duties and accomplishments
      • Employer's name and address
      • Supervisor's name and phone number
      • Starting and ending dates (If actual dates are not known, provide your best-estimated timeframes.)
      • Hours per week
      • Salary, if applicable
    • Other qualifications - skills, certifications/licenses, honors, awards, special accomplishments, and job-related training courses

    College Transcripts (if applicable): Please see the Education section of this announcement for detailed information about transcripts.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • How to Apply

    To submit your resume for this Direct Hire opportunity click here.

    Agency contact information

    US Space Force Enterprise Talent Management

    Email

    HQ.USSF.TalentAcquisition@spaceforce.mil

    Address
    USSF - Office of Chief of Space Operations
    1670 Space Force Pentagon
    Washington, DC 20330
    US

    Next steps

    For additional information on other USSF direct hire opportunities visit the Air Force Civilian Careers Space Force website and follow USSF on LinkedIn.

  • Fair and Transparent

    The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

    • Equal Employment Opportunity (EEO) Policy
    • Reasonable accommodation policy
    • Financial suitability
    • Selective Service
    • New employee probationary period
    • Signature and false statements
    • Privacy Act
    • Social security number request

Required Documents

Resume: You must submit a resume that provides:

  • Personal information - your full name, email and mailing addresses, phone number
  • Education information - the name of the school and the dates you attended
  • Work experience - paid and unpaid work with the following information:
    • Job title
    • Detailed duties and accomplishments
    • Employer's name and address
    • Supervisor's name and phone number
    • Starting and ending dates (If actual dates are not known, provide your best-estimated timeframes.)
    • Hours per week
    • Salary, if applicable
  • Other qualifications - skills, certifications/licenses, honors, awards, special accomplishments, and job-related training courses

College Transcripts (if applicable): Please see the Education section of this announcement for detailed information about transcripts.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

This job is open to

  • The public

    U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Job Summary

JOB TYPE

Full Time

SALARY

$111k-136k (estimate)

POST DATE

05/02/2024

EXPIRATION DATE

06/30/2024

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