Salary/Position Classification

• $18 Hourly, Non-Exempt (Eligible for overtime)
• 20-30 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: No

Purpose of Position

This position is responsible for the overall operations of the Facilities Management Warehouse and receipt process for all stock and non-stocked warehouse items.

Duties & Responsibilities

• Receive materials, assign to inventory or special order, inspect for quantity, condition and damage.
• Research purchase orders, packing slips, invoices and purchase requests to properly release and disburse stock materials and special orders (parts, equipment, etc.)
• Reconcile purchase orders with shipping documents/invoices and actual items received and identify discrepancies.
• Complete receipt and disbursement actions in Facilities Accounting System
• Contact customers, schedule inspection and signature receipt for material pick up
• Reconcile stock shortages and inventory, contact vendor to resolve discrepancies, follow-up with Facilities Buyers and Accounts Payable as applicable.
• Perform the functions of shipping/receiving, such as unloading/loading incoming/outgoing freight, reconciling incoming freight to shipping/delivery paperwork, returning damaged and/or incorrect merchandise, and other shipping/receiving functions.
• Notify UND requesters on damaged property ordered, determine receipt/return process required and process accordingly
• Monitor Facilities Accounting System for warehouse requests and issue items for customer pick up, complete counter returns and restock parts as applicable.
• Manage and issue backorder requests, ensure orders received, processed and customers notified upon delivery
• Setup warehouse for annual inventory
• Ensure weekly custodial order requests are pulled, delivery locations marked, orders set for delivery
• Preform warehouse inspections: identify warehouse safety hazards, parts requiring deplete action, and storage problems.
• Schedule and perform monthly cycle counts; research stock balance errors and make corrections as needed
• Maintain compliance with applicable laws, policies, and procedures while performing work according to best practices.
• Aid in the enforcement of Facilities and Warehouse policies and procedures
• Effectively communicate and maintain positive working relations with faculty, staff, students, and the campus community as well as Facilities Management team.
• Perform work in a manner that provides excellent service with minimal to no inconvenience or disruption for the client.
• Assist training of student employees of daily tasks
• Perform housekeeping in Logistics areas, keep walkways & locations cleared of debris, and use floor scrubber weekly
• Operate, maintain office and warehouse equipment such as propane forklift, pallet jack, two-wheel carts and floor scrubber 
• Provide system administration of the state-wide FAMIS computerized inventory management system.
• Assist with implementation of AssetWorks, maintain software system post go-live, provide training. Responsible for user accounts, data and archival as well as backup, maintenance and operational procedures.
• Coordinates and monitors warehouse records and reports.
• Maintain inventory part profile, with current SDS records, hazardous waste documentation, and part specific documents/photos in accordance with federal, state and institutional regulations/policies.
• Manage Facilities Accounting System, creating new parts and updating existing descriptions or locations and generating new labels
• Using Facilities Accounting System, create inventory management reports/queries, assignments, and complete corrective action as necessary. 
• Assist with issue and return of specialty tools using accounting system for temporary use by crew members
• Verify sign-out of JLG and Scissor lifts to crew members, confirm individual training requirements prior to issue
• Ensure cleanliness, equipment serviceability, and return equipment in accounting system
• Assist with receipt of tool requests, in-check & engrave, per Facilities Tool Management Procedures
• Work with all UND staff and personnel on all questions and required process regarding surplus property
• Ensure proper paperwork is completed IAW Facilities Policy; write up and submit work orders to have surplus property picked up
• Work with surplus sale items when needed
• Perform selection process of materials requested on purchase orders
• Provide pickup & deliver services for stock & non-stock material purchase requests from local vendors
• Complete material return services to local vendors when needed and ensure credit receipts are obtained
• Other duties as assigned 

Required Competencies

• Must be able to withstand long periods of walking, standing, twisting, and lifting up to 70 pounds without restrictions, possess organizational, good verbal and written communication skills, ability to multi-task, work with deadlines, work independently on tasks, ability to interact with students, staff and faculty.
• Perform our best: Interact daily with faculty, students, staff and others in the campus community in a professional manner. Treat others and be treated with respect; perform with integrity, honesty and professionalism; participate constructively in open communication; help to resolve issues and difficult situations in ways that reduce conflict and maintain good working relationships; improve work performance and take an active part in generating mutually supportive environment. Recognize that diversity is an asset and value cultural, physical, and professional differences.
• Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules.
• Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
• Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
• Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
• Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.

Minimum Requirements

• Two years of relevant purchasing, inventory, or warehouse experience
• Experience with creating and reading spreadsheets, records keeping, and basic accounting skills.
• Knowledge of tool room and warehouse management methods and procedures
• Experience with inventory processes
• Familiar with forklift operations, hand trucks, and pallet jacks
• Experience working with Microsoft Word, Excel, and Outlook
• Able to pass in-house forklift training certification
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Experience with Facilities Management/Accounting Software
• Knowledge of UND Policies and Procedures

To Apply

Please submit resume and all application materials to be considered.