Job Description

Project Administrator responsibilities include:

• Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
• Breaking projects into doable tasks and setting timeframes
• Creating and updating workflows

We are looking for a Project Administrator to coordinate project activities, including simple tasks and larger plans. You will manage schedules, arrange assignments and communicate progress to all team members.
Project Administrator responsibilities include preparing action plans, analyzing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers and Project Coordinators, so good communication and collaboration skills are essential.
Responsibilities
Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
Break projects into doable tasks and set timeframes and goals
Create and update workflows
Conduct risk analyses
Prepare and provide documentation to internal teams and key stakeholders
Order resources, like equipment and software
Retrieve necessary information (e.g. user/client requirements and relevant case studies)
Track expenses and predict future costs
Monitor project progress and address potential issues
Coordinate quality controls to ensure deliverables meet requirements
Measure and report on project performance
Act as the point of contact for all participants
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Requirement
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Work experience as a Project Administrator, Project Coordinator or similar role
Hands-on experience with flowcharts, technical documentation and schedules
Knowledge of project management software (e.g. Trello or Microsoft Project)
Solid organization and time-management skills
Team spirit
High School Diploma/GED required, BSc in Business Administration or related field preferred
PMP / PRINCE2 certification is a plus
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All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.