Job Description

Job Duties:

• Efficiently operate the main switchboard.
• Welcome clients and provide assistance or direction to appropriate personnel.
• Prepare warranties and lien waivers along with billing statements as needed.
• Process customer payments, apply them to accounts receivable, and ensure accuracy.
• Generate Company invoices promptly and accurately.
• Distribute customer invoices and statements via mail or email in a timely manner.
• Establish new customer credit files following Company guidelines.
• Maintain and update order logs and invoices, and verify month-end totals.
• Input orders into accounting software accurately.
• Confirm receipt of orders with customers and generate pick tickets for the factory.
• Gather necessary credit information for customer and dealer orders.
• Secure required building permits.
• Calculate adjusted sales figures and commissions for sales personnel.
• Organize order files according to specified procedures.
• Verify the accuracy of backorder files.
• Review and mail customer statements on a monthly basis.
• Keep backorder logs up to date.
• Ensure accurate and efficient order preparation.

Requirements:

• Education: High school diploma required
• Experience: 2-3 years of experience in secretarial, administrative, accounting, sales support, or clerical roles.
• Proficient computer skills, including experience with Microsoft Office

Additional Info:

• Schedule: Monday - Friday, 8am - 5pm
• Location: 100% in office
• Pay Rate: $23 - $28/hr depending on experience level

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.