The Office SupportSpecialist provides Residency Program support to the Program Director, ProgramCoordinator and program faculty. Servesas a resource for typing, filing, collating, scanning, sorting, and calendaringfor the program and to the residents and faculty. Generates correspondence from draft andreviews with supervisor. Oversees thecollection of licenses, contracts, and resident information on behalf of theprogram. Collects educational material and organizes if for upcoming educationevents. Maintains confidentialinformation for a large residency program by data entry into electronicsystems, program spreadsheets and files. Answers the phone for the program with contact with faculty, staff,residents and students. Takes messagesby phone, email and in person for the program coordinator and program director. Maintains the listing for conferenceattendance. Reviews incoming mail,sorts, distributes and handles responses as appropriate. Tracks resident educational fund balances andsubmits expenses for reimbursement. Provides transcription support to the program withtranscribing from draft, developing into specified format, and submitting forreview. Assists with taking meeting minutes and composing them from draftnotes. Composes and develops memorandumsand letters of recommendation from draft for residents and students in aspecialized format for faculty. Provides calendaringand scheduling support for the program. Collaborate with many inside/outside units to schedule meetings,educational events, and recruitment on behalf of the program. Books meetingrooms and provides setup for education events. Arranges candidate hotel accommodations for recruitment with scheduling,correspondence, and confirmations. Organizesappointments with notifies/reminds to the coordinator and/or Director. Functions as the proctor for in-trainingexams for residents and students. Gathersstatistical data and confidential information on behalf of the program. Uses data entry systems to gather, produce,and run reports from web-based systems. Supports event planningfor graduation, awards ceremonies, wellness events, team building events, andother special activities. Collaborateswith others for ordering supplies, organizing materials, and setup. Attends meetings asrequested. Performs duties listed in lower level of this classification series. Performs other related duties as assigned.