Employees at this level perform a variety of essential tasks related to the administration and supervision of departmental work functions and assist in carrying out the administrative functions of a unit or department. The duties performed require extensive knowledge of the organization, programs, policies, and procedures of the institution.
Duties & Responsibilities:

Advises and provides administrative and executive support to the department Head, including coordinates Head’s calendar and schedules meeting; drafts multi-source communications/reports; completes the final copy of communications and documents; develops and distributes any other correspondences as directed;

Maintains an overview of departmental responsibilities and deadlines, updates, and evaluates departmental policies and operational procedures;

Manages and controls confidential documents including personnel, institutional, and historical documents; supports processing of faculty Promotion and Tenure applications for all ranks (Associate or Full Professor) and tracks (tenure, non-tenure, clinical, research or clinical discipline);

Serves as a liaison between the department and other constituencies within the department and within the college; provides information, assistance, and advice to various constituencies and individuals;

Supervises student workers, extra-help, and other employees including assigning work, overseeing the training of new staff, and processing appointment documentation;

Assists with developing departmental accounts; conducts budget transfers within various accounts and is responsible for the fiscal management of the department’s budget; maintains an itemized record of expenditures;

Assists in planning various aspects of special projects and essential programs, including events for faculty (searches; seminar speakers and visitors; retreats; meetings during the academic year), events for staff (retreats; meetings during the year), events for students (Open House; Ignite; seminar speakers and visitors and alumni; graduation ceremonies; commencements; student organizations), and program accreditations:

This includes: responsible for planning, coordinating, and facilitating of logistics for events

Coordinates purchases of services and supplies for events; contacts vendors, negotiates pricing, obtains quotes, and initiates the purchase order procedure

Coordinates facility arrangements for events, including securing venue, coordinating the processing of rental agreements, and working with on-site venue staff to determine set-up

Assists with troubleshooting and resolving issues and concerns during the event

Act as a point of contact for external visitors and event attendees

Perform other related duties and participate in special projects as assigned.