DescriptionThe Semel Institute is seeking to hire a full time Blank Assistant 3 to compete the duties of a Training Programs Assistant. In this role you will perform crucial administrative functions for the Semel Institute for Neuroscience and Human Behavior - Graduate Medical Education Programs. Duties and tasks will include some combination of the following items on a daily basis. * Assist program administrators with the administration of the training programs. * Use Bruin Buy, Concur, EMPAC, and Pre-Trip Authorization system to prepare and track UCLA forms for check requests, limited value orders, purchasing and travel requests as needed. * Process and see through completion reimbursements for all house staff and program administrative staff. * Ordering of catering for all educational and programmatic activities. * Arrange and set up audio-visual equipment for multiple weekly, seasonal, and special events. * Coordination of programmatic and educational activities. * Assist with the coordination of didactics and seminars, including weekly didactics, lunchtime talks, fellowship seminars, concentration seminars. * Assist with all new hire/new trainee administrative needs. * Help staff various meetings concerning all programs by transcribing minutes, coordinating agendas, booking appropriate rooms, and sending reminders. * Compose letters, forms, and/or charts according to defined standards and using appropriate formatting. * Assist with special events: orientation, graduation, and residency and fellowship recruitment activities. * Answer and assist trainees with questions and inquiries. * Duplicate and prepare materials for distribution by mail, email, and fax, including creating copies, handouts, and other relevant materials as needed. * Assist with the proctoring of exams. * Maintain electronic files as requested. * Other duties and projects as assigned. Pay Range: $