Reporting to the Director RMP Budget & Finance manage and direct all budget and finance functions for Facilities Management (FM) with an annual budget of approximately $374M, including: Operations & Maintenance of Plant (OMP), Utilities & Sustainability, Self-Supporting Services, Self-Supporting Warehouse, FM Project Management, Deferred Maintenance, External Funding for various projects, Machining and Additive Prototyping Services, Project Quality Management, and Utilities & Sustainability's (U&S) financial portfolio. Deferred Maintenance Financial support also involves oversight of additional historical $68M CIP funding.

Serve as an independent key member of FM/U&S senior leadership teams and second in command to the Director RMP Budget & Finance with authority to act on behalf of the Director in their absence. Exercise independent judgement and authority on matters pertaining to FM/U&S budget, funding, physical resources, personnel, payroll, and other policy issues. As subject matter expert, resolves highly complex financial/budgetary issues with central campus functional areas and outside enterprises.

The incumbent provides high-level professional support in financial planning, analysis, and implementation of critical initiatives and projects that will affect the strategic planning and long-range stability of the organization. Develop short- and long-term business strategies, goals and objectives, implementation strategies affecting all major operations based on organizational and campus objectives and provide guidance to organizational senior leadership in formulation and implementation of their division strategic plans. Develops internal financial policies and procedures, financial forecasting, centralized resource analysis and management, and financial management for all operations within FM.

Responsible for the development and implementation of next-generation financial reporting: blend operational and financial information, customize reporting and presentation, and work operating units to transform data into information. Develop annual budget, direct resources to operate, with responsibility for the management and control of the FM/U&S budget. Make decisions on matters pertaining to budget, funding, physical resources, personnel, payroll, and other policy issues. As chief adviser on resource, business, finance and operational issues will determine resources required to achieve organizational goals and objectives.

Provide leadership and guidance on the development of financial/operational models to be used as the key management tool for programs of significant impact to the UC San Diego Campus. Provides strategic recommendations for the development, interpretation and implementation of policies, procedures and mechanisms to ensure financial accountability and fiduciary responsibilities are met.

Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Manages, prepares, administers, and directs control of budget / organization resources. Manages the activities of the financial / resource analyst staff. Reviews and approves recommendations for financial planning and control. Monitors division and department adherence to approved budget. Provides guidance to subordinates to achieve goals in accordance with established policies. Work is reviewed and measured based on meeting objectives and schedules. Follows processes and operational policies in selecting methods and techniques for obtaining solutions. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

• Comprehensive knowledge of finance and budget policies, practices and systems; budgeting and reporting techniques; fund accounting; human resource planning; accounting and bookkeeping. Proven ability to research, collect, process, validate, and interpret complex financial and budgetary data from diverse sources such as the Governor's Budget, corporate allocations, budget and operating ledger systems, and corporate financial reports.

• In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports. Advanced computer technology skills and problem-solving in financial modeling, analysis, budgetary management, and other administrative functions and situations. Advanced expertise using computer software, such as Microsoft Excel, Word, Access and PowerPoint.

• Comprehensive knowledge of not-for-profit financial reporting systems sufficient to comprehend Budget, Financial, and Staffing & Payroll/Personnel.

• Knowledge and understanding of internal control practices and their impact on protecting University resources. Advanced knowledge of inventory and asset controls and systems. Broad and thorough knowledge of theories and principles of the accounting profession, good business practices.

• Demonstrated superior skills in budget management and financial analysis including staffing, financial modeling, development of short and long-term plans, management of deficit recovery plans, self-supporting program plans and budgetary plans for new programs and initiatives. Experience projecting revenue and expense in a complex environment.

• Demonstrated skill in managing subordinates, including organizing work flow and training to accomplish established goals and objectives. Proven ability to plan, manage and mentor staff and set priorities to direct others within high standards of productivity and ethical outcomes.

• Interpersonal skills and ability to work effectively across the organization at all levels; ability to interact with diverse populations. Advanced attention to detail as well as high level strategic operational and resource planning skills. In depth ability to use organizational skills to multi-task in a high volume environment. Excellent interpersonal skills and employing tact, diplomacy and flexibility. Demonstrating experience in representing the best interest of senior management and the organization at all times.

• Ability to plan, implement and evaluate change to support the business objectives in a large organization. Ensure effective implementation and oversight.

• Strong leadership, supervisory and consensus-building skills with the ability to act within relevant rules/regulations, and in the best interest of the Institution.

• Demonstrated ability and work experience in managing staffing needs, evaluating workloads and resources, and planning and organizing day-to-day activities. Experience in hiring, promotions, classifications, progressive discipline, and evaluating performance. Experience in effectively following and implementing operational and human resources practices.

• Client services oriented; good listening, critical thinking, and analytical skills. Ability to identify, collect, and analyze information from multiple sources.

• Ability to multi-task. Demonstrated successful ability to multi-task in a high volume environment. Ability to adapt to changing priorities. Demonstrated ability to set priorities to accurately reflect relative importance of job responsibilities.

• Ability to effectively communicate verbally and in writing. Effectively and diplomatically communicate with all organizational levels. Ability to maintain confidentiality and exercise discretion.

• DOJ/FBI background checks and clearances required prior to employment.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

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