JOB
Position Information
Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT is seeking a strong leader with advanced accounting, financial, technical, and customer service experience, to serve as its Financial/Federal Grants and Project Closeouts Team Lead. Come join our team at our beautiful, new Stassney campus in Austin, where you will enjoy a hybrid work schedule (with minimal in-person days), covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 12,000 employees statewide. If you want to build an exciting career, let’s talk!
At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house fitness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at: https://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf
Position Description
Position serves as lead worker which oversees, coordinates and performs various project accounting related activities, including but not limited to Federal Highway Administration (FHWA) project closeouts. This position oversees the reconciliation of expenditures from multiple IT systems, and research, analysis and interpretation of financial data. Management of Federal agency expenditure reporting such as inactive project monitoring deadlines and reports. Serves as a point of contact with internal and external audits federal audits of federally funded transportation programs in the Financial Management Division. Leads a group of professional employees, provides the guidance and sets the proper deadlines for project closeouts, inactive projects, and other important tasks. Reports directly to the Federal Billing & Project Funding Manager. Implements, coordinates, and ensures compliance with laws, regulations, polices, and procedures pertaining to federal programs. Work requires contact with governmental officials, divisions, districts and private entities and auditors at various management levels. Employees at this level are virtually self-supervising and assume direct accountability for the work product.
Essential Duties:
Serve as team lead and subject matter expert for the Federal Highway Administration Project Closeouts Team.
Represents the branch in meetings, workgroups and provides assistance/guidance to districts, divisions and statewide program offices.
Oversee, prepare, and approve project closeouts with the Federal Highway Administration.
Oversee, review, analyze and monitor Federal Highway Administration inactive projects. This task requires working closely with different areas within the Financial Management division, the districts and divisions personnel.
Oversee the timely approval of modifications of federal funding awards in compliance with Federal deadlines, rules and regulations, as well as TxDOT’s internal guidelines.
Administer internal and external audits of federal programs within the Financial Management Division and ensure accurate and timely completion of audit activities including the coordination of meetings, audit inquiries and resolving questions regarding transactions and processes.
Evaluate, improve, and develop internal controls to mitigate risk of non-compliance.
Oversee complex accounting activities such as the processing of summary journal vouchers for funding & expenditures adjustments and analyzing/reconciling federal receivables.
Directly manage the processing/implementation of project closeout requests, notifications, and legislation,.
Coordinates internal and external inquiry responses with TxDOT district/division offices, MPOs, federal and local entities, as needed.
Develop, evaluate and update project closeout training and other materials at least annually, to ensure staff, district & division offices are in compliance with laws, regulations, policies, procedures, and standards pertaining to federal-aid transportation programs.
Minimum Qualifications:
Education: Bachelor's Degree in Accounting or Business-related discipline. Relevant experience may be substituted for education on a year per year basis. Undergraduate and/or advanced degrees are highly preferred.
Experience: 5 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by fulltime or prorated part time equivalent).
Competencies:
Extensive Knowledge of -
Grant, fund and cost accounting principles and procedures
Project and revenue accounting and compliance
Revenue deposit procedures
Auditing and investigative methods, practices and procedures
Generally accepted accounting principles, procedures and terminology
Applicable laws, rules, and regulations
Expert Skill in -
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Proficient skill in -
Analyzing contracts and agreements with multiple parties and payment structure
Maintaining effective working relationships with individuals and groups, both internal and external
Using basic mathematical fundamentals
Leading, assigning, reviewing, and monitoring the work of others
Analyzing and organizing business and technical data
Preparing and maintaining confidential and sensitive records, files and reports
Interpreting applicable information
Physical Requirements and Working Conditions:
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Sitting - prolonged periods of time
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category. Above the EEO/ADA field on job description page
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Applicant Information
The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.