The mission of the Tunnel to Towers Foundation is to honor the sacrifice of firefighter Stephen Siller who laid down his life to save others on September 11, 2001. We also honor our military and first responders who continue to make the supreme sacrifice of life and limb for our country.

The Tunnel to Towers Foundation is committed to eradicating homelessness amongst our veterans. The Foundation is seeking an experienced Coordinator Veteran Facilities to support the Director Veteran Facilities with the maintenance and sustainability of assets under development as well as stabilized assets.

Applicants must be well organized, have the ability to effectively multi-task within a timely fashion, follow up, possess a keen attention to detail, prioritize multiple projects and workload, and handle sensitive information.

Duties and responsibilities

• Conducting administrative duties such as maintaining filing systems, both electronic and physical, creating and maintaining spreadsheets, setting up meetings, managing communications and direct vendors accordingly, as well as managing an active calendar/schedule.
• Create and maintain property-specific templates for all maintenance-related items, vendor lists, and payments outstanding and completed.
• Prepare invoice requests and work with Accounts Payable to ensure they are paid, follow up with vendors to ensure receipt.
• Tracking and reporting income and expense reporting, invoicing, analyzing data as required.
• Assist Director Veteran Facilitiesin creating and maintaining master list of assets, site-specific profits/losses, and Major Capital Improvement schedules.
• Book and coordinate travel arrangements for team members.
• Performing other duties assigned by the Director Veteran Facilitiesin an orderly and efficient manner.

Qualifications

• 3 years’ experience as an Administrative Assistance.
• Background in the real estate or accounting fields a plus.
• Proficiency in any property management and collaborative software tools.
• Strong written and oral communication skills.
• Excellent multitasking and computer skills.
• Ability to work under pressure with minimal supervision.
• Excellent problem-solving skills.
• Ability to create and manage construction budgets.
• Must be willing to travel within the United States on behalf of Tunnel to Towers as needed.
• Willingness to learn new skills.
• Proficiency in Office and/or Google Suite.

*Application materials should include a résumé.

*Required to work on site in Staten Island, NY

Working conditions

Special Working conditions may include a change in days worked, shift hours, and/or working conditions (outdoors or other locations) when participating and assisting in special events.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person