Document Controller / Program Coordinator

Job description

The Solis Group is seeking a highly motivated Document Control Specialist/ Program Coordinator for a transit construction program in Pomona, CA. This individual will be responsible for the intake and management of documents received and issued by the project team, in addition to general reporting and coordination responsibilities in support of a $10B rail program. This is a full-time position requiring three days per week in the Pomona office.

Specific Responsibilities:

• Maintenance, support, and process creation for the Document Control system, including:

-Receive, distribute, monitor, and log all drawings and documentation

-Implement and maintain established document procedures

-Respond to internal and external drawing and document requests

-Provide assistance to system users in locating information

-Perform document audits as needed

• Contract creation, QC, and form preparation for Third Party Agreements
• Prepare correspondence for team, stakeholder, and outside communications
• Create meeting agendas, take and disseminate minutes
• Board/outreach presentation support

Preferred Skills and Background:

• At least 2 years’ Document Control experience
• Proficient in one or more Document Management systems
• Understanding of construction document life cycle
• Ability to read and understand financial reports, budgets, and cost estimates
• MS Office including Sharepoint (required)
• Adobe PDF and/or Bluebeam
• Ability to learn quickly
• Good interpersonal skills and the ability to work with different stakeholders

PHYSICAL REQUIREMENTS: Individuals may need to reach above shoulder heights, below the waist or lift up to 25 pounds as required to file documents or store materials and/or office supplies. Proper lifting techniques required.

During the course of your employment, you may be asked to complete and/or renew safety training or certifications onsite or with outside vendors or professionals, including (but not limited to) CPR, disaster planning, active shooter, and first aid.

Now the legal stuff: Any offer of employment is contingent upon acceptable results of a background check, credit check, Live Scan fingerprinting, and drug screening. The Solís Group does not discriminate against any applicant for employment because of race, color, national or ethnic origin, age, religion, disability, sex, sexual orientation, gender identity and expression, veteran status or any other characteristic protected under applicable federal or state law.

Job Type: Full-time

Salary: $32.00 - $38.00 per hour

Work Location: Pomona, CA (Three days in office and two days working from home)

Job Type: Full-time

Pay: $32.00 - $38.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Pomona, CA: Relocate before starting work (Required)

Work Location: In person