Closing Date:
Open Until Filled PAYROLL SPECIALIST
Primary Function (Job Goal)
Performs a variety of complex accounting functions in the preparation, processing, maintenance, verification and reconciliation of employee leave information, payroll/benefit records and payment of funds for District personnel.
Reports To (accountability)
Director of Finance
Supervisory Responsibilities
None
Qualifications

• Bachelor of Arts in Accounting, Business Administration or similar field. (preferred)
• Expertise in complex accounting and payroll/benefit functions. (required)
• Knowledge of general principles of accounting, auditing, and payroll. (required)
• Makes technical decisions requiring application and interpretation of data, facts, procedures, policy, and law.
• Proficient in Excel, Word and PowerPoint.

Physical Requirements

• Utilize resources from a variety of computer programs and other work units when required to perform the job's functions.
• Must communicate verbally and through email with district schools when providing information.
• Generally the job requires 75% sitting, 20% walking, and 5% standing.
• This job is performed in a generally clean and healthy environment.

Essential Duties and Performance Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performs a variety of complex accounting duties in the preparation, processing, and maintenance of payroll, salary, and benefit calculations.
• Collects, analyzes, updates and reconciles payroll and benefit data on a monthly basis.
• Reviews timesheets for days/hours worked, and calculates and records salary adjustments as necessary.
• Examines and verifies payroll, benefit, leave and position control data for accuracy, appropriateness and documentation.
• Researches and analyzes discrepancies and processes appropriate corrections.
• Ensures the accuracy of payroll and benefit codes.
• Researches and processes payroll and benefit adjustment entries.
• Calculate and apply garnishment deduction orders.
• Researches, calculates and prepares payments for various benefit vendors, tax sheltered annuities (TSAs), and state/federal agencies.
• Reviews, reconciles and balances payroll and benefit data for monthly and variable payrolls.
• Verifies and processes classified sick leave incentive payments
• Prepares supplemental payrolls as needed.
• Reviews, analyzes and updates salary and benefit projections for accuracy.
• Calculates retroactive salary data as assigned; attends workshops and trainings as directed.
• Maintains accurate records and monitors position control, retirement, salary and benefits.

• Creates and maintains a database to organize, collect and retrieve data into required reporting formats.
• Monitors record keeping procedures for accuracy.
• Maintains mandated documents as required including salary schedules.
• Prepares a variety of complex payroll related reports as directed for county, state and federal regulations.
• Creates and disseminates timesheets for regular, temporary, and substitute employees.
• Uses a variety of software applications to create and design reports and spreadsheets.
• Plans and monitors work production timelines to meet strict deadlines in reporting regulations.
• Prepares department correspondence as needed.
• Assists staff in interpreting, and applying payroll and benefit laws, rules, regulations, bargaining unit contracts, policies and procedures.

• Answers inquiries from internal and external clients, resolves problems and recommends solutions.
• Refers active employees to other appropriate resources as necessary.
• Provides data for district auditors, and local, state, or federal agencies.
• Responds to salary verification requests.
• Researches payroll and benefit record keeping issues including sick leave, vacation or non-contract balances, and performs appropriate action as needed.
• Communicate effectively and actively with the Office of Human Resources to review cross-departmental impacts and reconcile data-sharing.
• Partner with the Office of Human Resources in aligning and implementing a sophisticated payroll and benefits system that includes electronic payroll.
• Process and distribute W-2’s
• Performs other duties as assigned.

Job Requirements: Skills, Knowledge, Abilities and Responsibilities
The qualifications listed are representative of the knowledge, skill, ability, physical demands and working conditions required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Demonstrates support for the mission, beliefs and goals of Troy Community Consolidated School District 30C and the Department of Transportation Services.

• Uphold the established Board of Education policies, regulations and administrative procedures.
• Knowledge of:
  • Applicable laws, codes, regulations, standards, methods and practices related to public school payroll systems, retirement systems, and employee benefits
  • Basic accounting principles as related to payroll processing
  • Customer service skills, standard office practices and procedures
  • Advanced skills in software applications related to payroll/accounting systems
  • Principles and techniques of technical record keeping.
• Skill and Ability to:
  • Research, analyze and retrieve data to prepare and maintain complex payroll records, summaries and reports
  • Reconcile differences within established payroll, benefit, retirement, and accounting systems using critical analysis skills
  • Interpret, explain and comply with negotiated contracts, prescribed laws, rules, regulations, and procedure
  • Monitor, audit, reconcile, and balance a variety of data and transactions
  • Perform mathematical computations quickly and accurately
  • Identify and correct errors
  • Operate a variety of standard office equipment and use telecommunication devices for an extended period of time, when needed
  • Set up and maintain database files
  • Work on a computer for an extended period of time and create spreadsheets and other related forms, reports and documents
  • Use independent judgment to maintain statistical records
  • Communicate effectively in both oral and written form in English
  • Follow detailed directions
  • Set priorities and organize work to meet deadlines
  • Coordinate a variety of projects simultaneously
  • Work independently and as a team member
  • Establish and maintain cooperative working relationships with those contacted during the course of work
  • Train and coordinate the work of other staff assigned to the department.
  • Interest in the well-being of all students.
• Maintain confidentiality in matters relating to staff, students and administrators.

• Exercise good judgment.
• Work without close supervision and ability to communicate with diverse groups.
• Establish and maintain effective working relationships
• Meet deadlines and schedules and ability to set priorities and ability to multi-tasking.

• Work under limited supervision following standardized practices and/or methods.
• Leading, guiding, and/or coordinating others.
• Operating within a defined budget.
• Demonstrates professionalism and contributes to a positive work environment.
• Maintains an acceptable attendance record and is punctual.

Term of Employment
260 days per year
16 Paid Holidays
Completion of mandated training through Global Compliance Network
FLSA Exempt
Evaluation
Performance of this job will be evaluated in accordance with the provisions of the Board’s policy on evaluations.