Description

Job Function: Perform Human Resources and Payroll tasks essential for the effective operation of the Head Start Program.

Principle Duties & Responsibilities

1. Work with the Director of Operations to ensure the timely employment of qualified applicants for vacancies within the DOOs assigned territory.
2. Maintain an organized filing system which includes, but not limited to, new hire packets, interview packets, applications, time sheets (and related paperwork), personnel tracking reports, personnel authorization log, personnel activity reports.
3. Works with interview team and the Administrative Associate to set-up interviews and schedule Policy Council for interviews.
4. With Administrative Associate compiles new hire packets and other paper work related to the interview process.
5. Processes new hire packets including, but not limited to: Personnel Authorization, CARIs, CHRIs, drug and alcohol testing.
6. Schedules and conducts orientation for new employees, includes reviewing Disciplinary Policy, NCAF, Helping Hand, and completing all necessary employment paper work.
7. Enters or edits time into payroll database in a timely manner ensuring completeness and accuracy for the benefit of employees.
8. Works with Human Resources department to refer staff to Workers Compensation facilities when an on-the-job injury occurs. With HR, follows up with required drug and alcohol testing.
9. Perform other clerical duties as required by the management staff.
10. Work with Human Resources department and the Training Associate to maintain personnel and training files for all staff.
11. Work with Administrative Coordinator to ensure licensing Staff Checklist is kept up-to-date and in compliance with Head Start standards.
12. Work with Training Associate to ensure credentials tracking list is kept up-to-date and is compliance with Head Start standards.
13. Manages and processes mileage reimbursement forms. Submits to Vice President in a timely manner.
14. Compose correspondence as requested, including but not limited to: lay-off letters, return to work letters
15. Other duties deemed by management staff.

Requirements

1. High school Diploma.
2. Two (2) years prior experience working in an office setting.
3. Knowledge of office equipment and machines.
4. Ability to type reports and documents as necessary.
5. Knowledge & ability to use the computer.
6. Ensure that confidentiality is maintained at all times.
7. Ability to greet the public courteously and relate positively to both the public and staff.
8. Ability to maintain clerical records and prepare reports from varied statistical information.
9. Knowledge of Business English, Spelling, and typing procedures.

Qualifications