Tri-City Fire Protection is currently seeking a Project Service Coordinator for an immediate opening in Davenport, IA. The Project Service Coordinator provides administrative and technical support for construction projects.

Responsibilities include but are not limited to:

• Maintain integrity of data, reports, updating files and reporting weekly to managers on current projects
• Administrative support for managers and service staff
• Develop rapport building positive relationships with customers and field staff
• Assist in putting together preliminary draft responses, quote inquiries for services and inspections
• Maintain accuracy within the CRM software by updating contact information and building specifications as needed
• Provide support in pulling permits, as needed, from various municipal entities
• Distribute purchase orders to the team
• Maintain job set up, and work order creations, creating job folders for the service departments
• Contract routing to Estimator, PM and General Counsel, gathering required documents and return to customer/contractor in timely manner
• Issue subcontract agreements to subs as needed
• Maintain & coordinate daily schedule for multiple service technicians to complete periodic inspections & maintenance. Coordination will be directly with customers, and Foreman in the field
• Strategically rearrange previously scheduled work, under pressure, as emergency service calls arise
• Maintain internal logs for periodic inspection tracking
• Track & submit inspection reports to various compliance portals such as Compliance Engine & BSI Online, or others as required
• Credit card reconciliation
• Create & distribute daily Time & Material invoices, and monthly progress billings.
• Disburse invoicing & reports to customers for payment via e-mail and customer portals, including lien waivers
• Coordinate & execute weekly internal meetings with PMs, track job status & manpower availability
• Tracking & renewal of service technician licenses and company inspection licenses

Qualifications:

• Hight school diploma, some college
• Minimum of 5 years project coordination experience and/or equivalent combination of education and experience

Candidates must possess strong attention to detail, a focus on accuracy, solid communication skills, positive initiative and judgement, the ability to problem solve and meet deadlines and the ability to multitask with tact and consideration.

All job offers are contingent upon successful completion of a drug screen and reference check. Tri-City Fire Protection is an equal opportunity employer.