Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Under the general direction of the Project Manager (PM), the Project Assistant (PA) will assist the Project Manager or act on behalf of Project Manager in preparation of work-plans, preparation of Cooperative Agreements, Project Change Requests (PCR) and coordination of all work activities, including reviewing Project Initiation Reports, Project Reports (PR), and permits. The PA acts as an expert in Project Resource and Schedule Management (PRSM) and in the use of the Caltrans Work Breakdown Structure (WBS). Incumbent is expected to perform complex technical analytical assignments and work with a high degree of initiative and motivation and maintain cooperative working relationships with both internal and external stakeholders. Incumbent works independently with a high level of responsibility to ensure on time and within budget project delivery

• Uses Project Management judgment to develop, modify and maintain Project Work Plans utilizing PRSM, Open Work Bench (OWB), and other project management computer applications to track the life cycle of a project and generate the workload needs of the department.
• Produces resource, task assignment, expenditure, and status reports required to monitor the project cost, scope and schedule by utilizing PRSM, Excel, and Account Management System (AMS) Advantage reporting tools.
• Analyzes and forecasts project data obtained using Earned Value Management (EVM) and information sharing with others, with consideration for programming constraints and business practices.
• Solicits and monitors the opening and closing of project phases, project expenditures, and phase component costs.
• Monitors appropriate time charging of staff work to maintain project integrity.
• Monitors PRSM to prevent possible resource problems, functional workload peaks, cost overruns, or other conditions which may impact project delivery.
• Reviews project data to ensure alignment with programmed budgets and available funding.
• Facilitates corrective actions by functional units responsible for data integrity.
• Monitors project work-plan against baselines and if a change is appropriate, prepares documentation such as a project change request (PCR) and ensures compliance with other change control processes as applicable.
• Prepares, maintains, reviews and analyzes project risk registers.
• Attends project development team meetings and keeps the necessary records pertaining to the meetings.
• Reviews on behalf of project manager, project development documents such as PRs, and other documents that require project manager's review, to make sure they are consistent with delivery.

• This position requires an individual with hands on experience with creating workplans, templates, scheduling, monitoring of Caltrans projects using PRSM.
• Must have knowledge of critical path method (CPM) and Project Management principles, tools, techniques including EVM, Schedule, Cost and Scope management and Risk Management.
• Knowledge of the Caltrans WBS, and Resource Breakdown Structure (RBS).
• Must be able to effectively communicate with the Project Managers, Functional Mangers and Task Managers.
• Ability to reason logically and utilize a variety of analytical techniques to resolve complex project or department problems; develop and evaluate alternatives and solutions; analyze data and present ideas and information effectively both orally and in writing; consult with and advise project managers or others functional staff on a wide variety of project management subject matter; gain and maintain the confidence and cooperation of those contacted during the course of work.
• Knowledge of principles, practices, and processes of project management delivery.
• Must be able to create, modify, analyze and evaluate project schedules with general direction from Project Managers and have the ability to forecast and anticipate problems arising in workplan schedules, project resource assignments, and identify and recommend solutions affecting project delivery.
• Must be proficient in the use of Microsoft Excel, Word, PowerPoint and Outlook software.
• Must have strong written and verbal communication skills, and the ability to prepare detailed written correspondence, in a clear and logical manner

TRC is an equal opportunity employer: disability/veteran. We celebrate diversity and are committed to creating an inclusive environment for all employees.