Job Title: Logistics Coordinator

Department: Operations

Reports To: Logistics Manager

FLSA Status: Exempt

Revised Date: November 2020

SUMMARY

Coordinate and facilitate the delivery of shipments while working with various internal departments including; Accounting, Customer Service, Field Services, Sales, Engineering, Manufacturing, Purchasing, Production Control, Shipping, and Traffic to ensure that all sales orders are shipped on time and complete in accordance with their schedule ship date.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Run weekly building, LTL, and door schedules. Enter data into weekly shipment schedules
• Using ERP system, print sales orders and picking tickets for distribution to production floor
• Using ERP and TMS systems, Enter LTL information, quote LTL rates, Create bills of lading for all outbound shipments
• Supply labels for all LTL shipments
• Solicit for and maintain carrier rates for shipments on weekly shipment schedule.
• Schedule carriers for daily shipment pickups
• Call customers to notify of shipment
• Field phone calls regarding shipment of materials, tracking shipments, etc.
• Compile information and create reports as needed
• Prepare paperwork for importing/exporting
• Scan documents using DocuWare
• Relay paperwork and order changes to the shipping floor
• Post/Ship orders in ERP system
• Greet truck drivers as they arrive
• Assist with projects as needed
• Work with carriers to address questions and resolve issues such as freight claims or delays
• Coordinate with customer service to research shipping issues
• Participate in process improvements/LEAN initiatives
• Other duties may be assigned

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Trachte Building Systems is an equal opportunity employer ,

EDUCATION/EXPERIENCE: High school diploma or general education degree (GED) required; Associates degree in Business, Logistics, or Planning Management preferred; Bachelor's Degree in Operations, Planning, Logistics, Inventory Management other related business field is desired. Two to four years’ experience in a shipping or receiving environment in a manufacturing setting required; or equivalent combination of education and experience. Must be able to work in a manufacturing environment with multi-tasking skills and be detail oriented. Demonstrates logical and creative problem-solving techniques. Effective at both written and verbal communication. Must be able to perform in a fast-paced environment and demonstrate the flexibility to adapt to change and interruptions without losing efficiency or focus. Computer skills a must with experience in Excel, Microsoft Office, and Microsoft Navision preferred. Must be able to work with diverse group of individuals.

LANGUAGE SKILLS: This position requires the ability to read and interpret documents such as spreadsheets, graphs, safety rules, operating and maintenance instructions, and procedure manuals. This position also requires the ability to write routine reports and correspondence. This position requires interaction with various areas such as Accounting, Customer Service, Engineering, Manufacturing, Sales, Shipping, and Traffic.

MATHEMATICAL SKILLS: Demonstrates the ability to work with mathematical concepts such as addition, subtraction, multiplication, and division including whole numbers, fractions, and percentages. The ability to compute rate and percentage preferred.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, verbal, or diagram form. Ability to deal with problems involving several concrete variables in standardized and non-standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts of production machines, moving material handling equipment, and moving tractor/trailers. The noise level in the work environment is usually moderate about two thirds of the time. Loud when required to be on shop floor.

Job Title: Logistics Coordinator

Department: Operations

Reports To: Logistics Manager

FLSA Status: Exempt

Revised Date: November 2020

SUMMARY

Coordinate and facilitate the delivery of shipments while working with various internal departments including; Accounting, Customer Service, Field Services, Sales, Engineering, Manufacturing, Purchasing, Production Control, Shipping, and Traffic to ensure that all sales orders are shipped on time and complete in accordance with their schedule ship date.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Run weekly building, LTL, and door schedules. Enter data into weekly shipment schedules
• Using ERP system, print sales orders and picking tickets for distribution to production floor
• Using ERP and TMS systems, Enter LTL information, quote LTL rates, Create bills of lading for all outbound shipments
• Supply labels for all LTL shipments
• Solicit for and maintain carrier rates for shipments on weekly shipment schedule.
• Schedule carriers for daily shipment pickups
• Call customers to notify of shipment
• Field phone calls regarding shipment of materials, tracking shipments, etc.
• Compile information and create reports as needed
• Prepare paperwork for importing/exporting
• Scan documents using DocuWare
• Relay paperwork and order changes to the shipping floor
• Post/Ship orders in ERP system
• Greet truck drivers as they arrive
• Assist with projects as needed
• Work with carriers to address questions and resolve issues such as freight claims or delays
• Coordinate with customer service to research shipping issues
• Participate in process improvements/LEAN initiatives
• Other duties may be assigned

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Trachte Building Systems is an equal opportunity employer ,

EDUCATION/EXPERIENCE: High school diploma or general education degree (GED) required; Associates degree in Business, Logistics, or Planning Management preferred; Bachelor's Degree in Operations, Planning, Logistics, Inventory Management other related business field is desired. Two to four years’ experience in a shipping or receiving environment in a manufacturing setting required; or equivalent combination of education and experience. Must be able to work in a manufacturing environment with multi-tasking skills and be detail oriented. Demonstrates logical and creative problem-solving techniques. Effective at both written and verbal communication. Must be able to perform in a fast-paced environment and demonstrate the flexibility to adapt to change and interruptions without losing efficiency or focus. Computer skills a must with experience in Excel, Microsoft Office, and Microsoft Navision preferred. Must be able to work with diverse group of individuals.

LANGUAGE SKILLS: This position requires the ability to read and interpret documents such as spreadsheets, graphs, safety rules, operating and maintenance instructions, and procedure manuals. This position also requires the ability to write routine reports and correspondence. This position requires interaction with various areas such as Accounting, Customer Service, Engineering, Manufacturing, Sales, Shipping, and Traffic.

MATHEMATICAL SKILLS: Demonstrates the ability to work with mathematical concepts such as addition, subtraction, multiplication, and division including whole numbers, fractions, and percentages. The ability to compute rate and percentage preferred.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, verbal, or diagram form. Ability to deal with problems involving several concrete variables in standardized and non-standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts of production machines, moving material handling equipment, and moving tractor/trailers. The noise level in the work environment is usually moderate about two thirds of the time. Loud when required to be on shop floor.