Titan America, LLC, is a leading environmentally and socially progressive heavy building materials company located in the eastern United States. Titan America is part of the TITAN Group, an independent, multi-regional producer of cement and other related building materials. Our products include cement, aggregate, ready-mixed concrete and fly ash beneficiation. TITAN Group has a record of continuous growth since its establishment in 1902. It has expanded its production and distribution operations into 13 countries, employing more than 5,500 people. Our products protect human life and personal property, improve the quality of life, generate economic prosperity and connect society.

Success begins with hiring the right people to partner with us as we grow and develop our business. People are central to everything we do. It is through their efforts and talents that Titan has been successful for over 100 years.

Titan Virginia Ready Mix has an excellent opportunity for an Administrative Assistant to support the Northern Virginia Sales Team based in Sterling, VA. This salary non-exempt position will provide sales clerical and administrative support for the region.

Responsibilities:

§ Create and distribute marketing, sales & analysis reports (including backlog, forecast and other misc sales reporting)

§ Responsible for gathering specifications for upcoming projects, sending quotes, answering customer phone calls, maintaining worksheets to track pending/won/lost jobs, entering projects into BCMI

§ Support sales effort by supplying customers with information as requested by sales representatives

§ Maintenance of accounting records for cash sales, invoices and adjustments

§ Input data on reports and distribute monthly

§ Customer account maintenance within software systems

§ Investigate charge backs from customers

§ Customer service problem resolution and assistance

§ Enter QC reports into Command QC

§ Filing and maintaining required support documentation

§ Compile, scan, and validate delivery tickets

§ Answering office phone and providing other administrative support as needed including correspondence, mail sorting, develop and maintain filing system, and maintain electronic calendars

§ Assist with SAP data entry

§ Prepare presentation materials including graphs, charts and data

§ Provide excellent customer service and interact effectively with all levels of the organization

§ Attend meetings to record, transcribe and distribute minutes

§ Assist all managers as needed when setting up spreadsheets, presentations, and reports

§ Responsible for special projects and other duties as assigned

Qualifications:

§ Advanced computer proficiency and knowledge of MS Office including Word, Excel, PowerPoint and Outlook, MS Access knowledge highly preferred

§ Experience with AS400, SAP, inventory and purchasing programs preferred

§ Excellent written communication skills, including advanced editing skills

§ Effective verbal communication skills with ability to work effectively within a team setting

§ Excellent planning, attention to detail, and organizational skills with the ability to prioritize responsibilities

§ Ability to build effective spreadsheets and analyze data through visual presentations

§ Proven ability to perform statistical analysis (averages, trends, etc.)

§ Proven ability to work under tight deadlines

§ Experience with budgeting and purchasing

§ Exceptional customer service skills; responsive to concerns and timely follow-up

§ High school diploma or equivalent, College degree preferred

§ 3-5 years job-related experience in a fast-paced environment

§ Knowledge of Google Earth program preferred

§ Knowledge of ready mix industry a plus

Working Environment

§ Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times

§ Willingness to work in a team environment and assist co-workers or supervisors with other duties as required

§ Ability to work flexible shifts including nights, weekends, and overtime as needed

§ Ability to pass pre-employment processes including criminal background check and drug screen

§ Travel between sites as needed

Interested qualified applicants please visit www.titanamerica.com to apply.

Titan America LLC offers a competitive salary and comprehensive benefits package (medical, dental, vision, life, matching 401K, paid vacation and holidays).

Titan America is an Equal Employment Opportunity (EEO) / Affirmative Action employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.

Duties:
- Assist the sales team with administrative tasks, including preparing sales reports, presentations, and proposals
- Coordinate and schedule meetings, appointments, and travel arrangements for the sales team
- Maintain and update customer databases and CRM systems (Salesforce)
- Conduct market research to identify potential customers and new business opportunities
- Collaborate with the sales team to develop strategies to meet sales targets
- Assist with account management by providing excellent customer service and addressing customer inquiries or concerns
- Support the sales team in preparing and delivering product demonstrations or presentations to clients
- Assist in negotiating contracts or pricing agreements with customers
- Provide general administrative support to the sales department as needed

Qualifications:
- Previous experience in a sales coordinator or similar role is preferred
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent communication skills, both written and verbal
- Proficiency in Salesforce or other CRM systems is highly desirable
- Knowledge of technical sales or technology industry is a plus
- Fluency in Spanish is a plus
- Ability to work independently as well as collaboratively in a team environment
- Strong problem-solving skills and attention to detail
- Customer service-oriented mindset

We offer competitive compensation packages and opportunities for professional growth within our organization. If you are a motivated individual with a passion for sales and customer service, we would love to hear from you.

Please note that all positions at our company are paid, including internship positions.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Sterling, VA 20166: Relocate before starting work (Required)

Work Location: In person