PRIMARY PURPOSE:

This position will lead and manage a variety of responsibilities within the AP, AR and procurement teams, to support customer invoicing and payments, ensuring strong customer service standards are maintained throughout all teams and processes. This is a working supervisor position that will be simultaneously leading teams towards success, as well as direct handling of daily purchasing, AP/AR transactions

TYPICAL DUTIES:

• Manages and reviews work performed by AP/AR team members to ensure timely and accurate completion of the assigned responsibilities.
• Processes all AP check disbursements and weekly payment run.
• Provides accounting assistance to project managers and operations staff; responds to AP and financial questions/concerns to meet the business needs.
• Ensures all vendor queries are dealt with correctly and efficiently by AP team in a timely manner.
• Ensure all accounts payable records are properly filed and maintained.
• Reviews and approves corrective actions required to labor, equipment, and 3rd party billing; performing follow-up with the sites to support completion of billing
• Prepare labor rates reporting for Payroll & Billing.
• Creation of new customers in SAP
• Review and resolve aged items from the unbilled report
• Prepares, reviews, and analyzes monthly AP/AR Aging reports and GR/SES reports and follows up to ensure the past due AP/AR and GR/SES balances are resolved and cleared in a timely manner.
• Coordinates and supervises the annual 1099 reporting process to ensure accurate and timely preparation and filing of 1099 forms.
• Performs periodic reconciliation and balance confirmation on vendor and costumers accounts to ensure integrity and accuracy of AP/AR records.
• Processes all AP check disbursements and payment runs.
• Reviews, tracks and reports on transactional procurement activities to reduce costs, ensure supply continuity, mitigate risk, and increase purchasing data accuracy
• Works diligently to create, foster and build vendor relationships.
• Support, and contributes to Company procurement standard operating procedures and processes
• Ensures purchase orders, change orders, invoice issues, and claims avoidance are effectively managed to support Operational requirements
• Will work with and across other procurement teams, towards overall Company goals and objectives, to support standardization of processes
• Manages business unit supplier and approved supplier lists

KNOWLEDGE, EXPERIENCE EDUCATION & SKILLS REQUIRED:

• Bachelor’s degree or equivalent
• Minimum of 5 years related experienced
• Proficiency in CMiC
• Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook and other proprietary software.
• Purchase to Pay knowledge and experience required
• Experience in procuring products and services/sub-contractors
• Expert analytical, quantitative and problem solving skills
• Excellent project management, multi-tasking, and organizational skills
• Strong critical thinking and decision quality competencies
• Strong written, and verbal communication skills; ability to successfully communicate with all levels of the business
• Strong business relationship and people management, including interpersonal and teambuilding skills
• Strong influencing, conflict management, and change management skills
• Service focused
• Ability to work flexibly and willingness to work extensively to meet business needs

PHYSICAL REQUIREMENTS:

• Capable of working in a fast-paced environment.
• The person in this will operate in a stationary position for significant portions of the day.
• The person in this position will occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as calculator, copy machine, and printer.
• While performing the duties of this job, the employee is usually in an office environment. The noise level in the work environment is usually moderate.

WORKPLACE VALUES REQUIREMENT:

• Always comply and abide by TIMEC’s Code of Ethics during employment with the Company.
• Look for Opportunities to deepen understanding of lean principles and practices.
• Look for ways to improve processes, performance, safety, and quality.
• Work well in a team.

The above description covers the principle duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day to day.