Description

Position Summary

The Procedure Coordinator is responsible for administrative duties relevant to procedure operations. This includes procedure scheduling, keeping patient records, and entering post-procedural data.

Major Duties and Responsibilities

• Maintain accurate procedure schedules for provider.
• Setting up pre-procedure clearance appointments. The procedure scheduler is also responsible for ensuring all documentation is available for providers for pre-procedure clearance and retrieval of pre-procedure clearance paperwork prior to patient procedure.
• Scheduling and ordering all diagnostic tests requested by the provider and ensuring tests were performed and obtaining results.
• Use electronic medical records, viewer privileges, at multiple area hospitals.
• Verify and detail the patient chart to reflect correct patient histories needed for scheduling all procedures. Provide this information to facility.
• Communicate between the providers, clinical team, all hospitals, and ambulatory surgery centers to ensure a smooth procedure experience for the patient and provider.
• Scheduling each patient’s first post-procedure appointment.
• Contact patients’ insurance to obtain authorization prior to procedure.
• May be assigned other duties to include occasional work in the clinic setting, rooming patients, and assisting providers with minor in office procedures. 
• Weekly logs of provider procedures to provide to in office billers and coders.
• Other duties as assigned.

Qualifications

Knowledge, Skills and Abilities

• Knowledge of OSHA regulation compliance.
• Knowledge of medical terminology.
• Must possess skills to include attention to detail, self-motivation, time management and organization.
• Skilled in providing excellent customer service.
• Skilled in verbal and written communication.
• Ability to work scheduled hours as defined in the job offer.
• Ability to work independently as well as in a group setting.

Education / Training / Requirements

• High school diploma or equivalent required.
• Experience working in a medical environment.

Physical Demands

• Ability to lift or move equipment.

• Ability to stand and walk for periods of time.
• Ability to sit for extended periods of time.
• Ability to enter data into a computer via a keyboard.
• Ability to occasionally reach, bend, stoop and lift up to 30 lbs. *
• Ability to grasp and hold up to 30 lbs.*
• Ability to occasionally squat and lean over.
• Ability to hear normal voice level communications in person or through the telephone.
• Ability to speak clearly and understandably.
• Basic vision, corrected.
• Ability to see and understand data on a computer screen.

Success Factors

• Alignment with Company Mission and Core Values
• Excellent Time Management/Organized
• Open Communication/Positive
• Goal Driven
• Excellent Customer Service
• Juggles Multiple Priorities
• Accuracy and Attention to Detail

All statements are essential functions of the position unless identified as non-essential by an asterisk (*).