Position Title: Facilities Coordinator

Reports to: Director of IT

Category: Non-Exempt

Status: Regular Full-Time

Location: Onsite {Seaford, DE}, traveling among 8 branches- CU van for use.

Position summary:

The Facilities Coordinator is vital in ensuring the Credit Union's properties, buildings, grounds, systems, and equipment operate optimally by overseeing maintenance schedules and improvements.

Tasks:

Duties include, but are not limited to the following:

Facilities Management

• Manages the credit union’s maintenance needs, delivering timely, cost-effective maintenance and improvement of the credit union’s property, which includes buildings and structures, furniture and fittings, utility services and infrastructure, grounds and gardens.
• Monitors and ensures contractor compliance for credit union contracts, including but not limited to landscape, janitorial, HVAC, carpet, elevator, and snow removal.
• Schedule’s buildings/maintenance. Call’s managers/branch staff to communicate work response schedule.
• Seeks, reviews and submits for approval any bids needed for facilities management.
• Autonomy to manage an approved budget for maintenance services and minor capital projects. In addition, has autonomy to manage the day-to-day work of contractors, within the terms and conditions of their employment or engagement.
• Coordinate with cleaning contractors to ensure a high standard of cleaning.
• Arrange and coordinate special cleaning as needed.
• Maintains adequate inventory of maintenance products used in all buildings.
• Responds to telephone and/or teams messages from staff for emergency assistance.
• Respond to requests for maintenance work in an orderly and timely way, establish priorities, provide feedback to management regarding status of works undertaken.
• Key contact for after-hours security or fire alarm incidents and for emergency maintenance events such as a burst pipe or storm damage, on-site attendance to these matters as appropriate.
• Maintenance of utility services including water, gas, electricity, sewerage, drainage, and rubbish removal.
• Liaise with local government authorities regarding buildings and environment issues as appropriate.
• Movement, repair and replacement of furniture. Furniture (procurement, installation, maintenance, and retirement schedule).
• Handy-man activities as needed for all facilities
• Vendor evaluation, monitoring, and management for assigned vendors.
• Security (at main and branch offices).
• Ensure that effective security systems are properly installed, tested and operational at all times.
• Maintain written Operating Procedures for all functions under the control of the position.
• Directly responsible for compliance with laws, regulations, and internal controls for all functions under the control of the position.
• Research and present recommendations on innovations which will enhance operations and efficiency.
• Collaborate with the Director of IT and department managers on work priorities.
• Other duties as assigned.
• Community involvement: Paid Volunteer Hours- Each eligible employee is required to have 3 hours within the current Annual Performance Review cycle. These can either be 3 concurrent hours or nonconcurrent. Unpaid Volunteer Hours- As a qualifier for the balance scorecard profit-sharing plan employees will need to complete 3 volunteer hours unpaid per year for the balance scorecard.

Basic Qualifications:

• Strong negotiation skills with suppliers and contractors.
• Excellent communication skills and ability to work effectively with diverse teams.
• Exceptional organizational and planning abilities.
• Proven project management skills, delivering results on time and within budget.
• Ability to thrive under pressure and prioritize tasks effectively.
• Proficiency in computer literacy.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• In-person
• Office
• Outdoor work

Application Question(s):

• What are your salary requirements?
• Do you currently smoke? TFCU has a no-smoking hiring policy.

Experience:

• Maintenance: 2 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person