• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the status of customer accounts as requested.
• Research customer discrepancies and past-due amounts with the assistance of the Project Manager and other staff.
• Collaborates with the Management to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Generates monthly billing statements.
• Review all subcontractor invoices and payments
• Sends Waivers to clients
• Submit monthly TXDOT reports (including DBE and Prompt Payments)
• Prepare and File Bonds monthly as needed
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other duties as assigned.
• Greet and direct all visitors to the office
• Foster and maintain a pleasant and cooperative ambience in the office
• Answer and direct incoming calls and screen phone calls/solicitors per supervisor’s instructions
• Update monthly phone extension listings and ensure they are distributed
• Process and distribute incoming mail
• Coordinate ingoing and outgoing packages to ensure items are delivered to proper person and/or jobsite
• Prepare documents for new applicants 
• Operate related business machines such as copiers (including large format printer) and postal machine
• Maintain/order sufficient stock of office and kitchen supplies
• Maintain cleanliness of kitchenette
• Coordinate conference room schedules and maintain cleanliness of rooms
• Perform additional related duties as directed

This position offers benefits include health care, 401k, paid time off, retirement savings and professional development.