Description

POSITION OVERVIEW

The position of Alumni Engagement Manager is integral to the success of The Westminster Schools’ advancement program. This team member is responsible for developing and executing programming designed to engage, inform, and inspire Westminster’s students and most recent alumni. In partnership with the Director of Alumni Engagement, the Manager will envision, implement, and facilitate innovative and relevant strategies to advance the School’s student alumni programming, college-age and young alumni initiatives. The Manager will also effectively support all alumni programming activities and communications to ensure a differentiating and valuable experience for all alumni. The Manager must possess both superior interpersonal and communications skills to facilitate meaningful relationships that strengthen alumni connection to the School. The Manager will partner and work collaboratively with the Director, fellow Engagement Team members, Advancement Staff, students, other members of the on-campus community, and alumni volunteers.

Supervisor: Director of Alumni Engagement

Supervisory Responsibilities: None

Position Status: Salaried, exempt, full-time, regular, 12-month

Hours of Work:  Monday through Friday and the core hours are 8:00 a.m. to 4:30 p.m. Occasional evening and weekend work is required as job duties demand. Eligible for Remote Work Arrangement.

ESSENTIAL RESPONSIBILITIES

• Proactively develops and enhances relationships with alumni to further their connection to and support of Westminster as well as facilitate the connection among alumni themselves. 
• Assists with recruiting, training, inspiring, and directing the Young Alumni Council (YAC). Implement young alumni strategy in collaboration with the YAC and the Director, and serve as the primary lead on all associated programming and events.
• Engages alumni through meaningful student and young alumni events while working collaboratively with the Westminster Fund team to ensure alignment between engagement and giving.
• Recruits, trains, inspires and directs student volunteers for the Student Alumni Council (SAC). Devises and implements overall strategy and programming in partnership with key Upper School leaders, while effectively managing the execution of all associated programming and events.
• Manages, trains and directs established groups to effectively engage members of the community and develop, in concert with the Director, alumni volunteers and aligned with the strategic goals of the Alumni Governing Board, engaging and relevant programs and activities specific to students and young alumni.
• Manages content deadlines and OIA team deliverables for Westminster’s alumni Instagram account, in partnership with the Communications team and the Director. 
• Works in effective collaboration and partnership with fellow members of the Engagement team and Office for Institutional Advancement to move identified priorities forward on behalf of the School’s alumni and strategic goals.
• Responsible for budgeting and the fiscal management of respective programs, initiatives and events.
• Travels for off-campus events and meetings as needed.
• Other duties as assigned.

REQUIREMENTS AND QUALIFICATIONS

• Embraces the mission, vision, and strategic priorities of The Westminster Schools and the OIA.
• Upholds and models the core values and operating principles of Westminster’s OIA (Courage, Curiosity, Gratitude, Impact, and Ownership).
• Respects a work environment that values and champions diversity, equity, inclusion, and a sense of belonging for all.
• Bachelor’s degree required.
• Minimum of two years’ experience or combination of education and work experience in related field.
• Ability to establish rapport with students through effective personal and professional relationships in an advisory capacity.
• Experience in event coordination, volunteer management, and communications. 
• Excellent communication and interpersonal skills both oral and written; ability to work and communicate effectively with diverse constituents in a dynamic organizational environment.
• Well-developed strategic, critical, and problem-solving skills.
• Strong attention to detail and able to function independently with minimal oversight.
• Excellent project management skills and ability to take lead on multi-functional projects.
• Strong computer skills, including high competency in Microsoft Office and Google suite software, databases (preferably Raiser’s Edge), email marketing programs, and proficiency with project management software (preferably ASANA).
• Motivated to meet deadlines in a time-sensitive and fluid environment while paying attention to detail and accuracy.
• Demonstrated ability to work collaboratively as a member of a team.
• Enthusiastic, poised, confident, organized, and insatiably curious.
• Growth mindset with active engagement in individual and departmental professional development and best practices.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out. The employee may occasionally lift or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to become CPR and First Aid Certified.

While performing the duties of this position, the employee is occasionally exposed to outside weather conditions and may frequently walk on slippery or uneven surfaces.

TRAVEL

Travel is primarily local during the regular business day. Overnight travel as needed. Travel for off-campus events and meetings as needed.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Westminster is committed to the principle of equal opportunity in employment. It is Westminster’s policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. EOE/M/F/D/V.

Note: This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification. This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position. Nothing contained in this position description restricts Westminster’s right to assign or reassign duties and responsibilities to this position at any time.

Qualifications