JOB OVERVIEW:

Handles all aspects of shipping and receiving, inventory controls, general and liquor storerooms. Assists in controlling food & beverage costs through quality inspections and ensuring products match specifications during the receiving process. Receiving involves numerous details and a watchful, organized team member to follow the standards. As a Receiving Supervisor, some of your duties will include requisitioning, stocking and rotating product. You will assist with creating and maintaining inventory pars as well as maintaining a neat, clean, and organized storage room. As a supervisor this role is responsible for ensuring that the Receiving clerk (s) are following all guidelines set in place. Additionally, if needed you will assist team members with locating product, creating purchase requisitions and receiving special orders for events. Must adhere to all COVID-19 Rules and Regulations.

WORK REQUIREMENTS:

Controls:

• Use a written purchase order documenting: Vendor, item description, unit of measure, amount ordered and received, date order placed and expected delivery, order placed by, received by, date received and temperature/weight check if applicable.
• Check that the temperatures of refrigeration and freezer units on the vehicle are at the correct temperatures: at or below 4 degrees C (40 degrees F) for refrigeration units and below -18 degrees C (0 degrees F) for freezers.
• Make sure the temperature of your cooler is between 32 F and 40 F.
• Adhere to all OSHA and HACCP food handling standards.
• Once the delivery has passed inspection, food should be stored immediately using the "first in, first out" method.
• Pull old stock to the front and store the new stock behind it in order to ensure proper rotation.
• Maintain separation between administrative duties: The party who places a Purchase Order should be separate from the Receiving Clerk, the Receiving Clerk should be separate from Warehouse personnel and Inventory Control, and again from the accounts payable personal. This avoids collusion with a vendor.
• Maintain accurate scales at receiving area to confirm weight. Make sure there is not excess ice with fresh (i.e. broccoli, poultry) or frozen foods (i.e. shrimp and seafood) which can affect the weight.
• Be sure to have a pallet swap policy to avoid unnecessary pallet fees.
• Before accepting any substitute product, clear the substitute item with the purchasing department.
• Adjust the invoice for any short ships or delivery refusals. It is better to avoid paying an invoice in full and instead wait on a credit that might've been missed.

Safety:

• Check temperature-sensitive products (frozen, vegetables, meats, dairy, etc.) to be sure they arrive in proper temperature.
• Inspect all boxes and products for damage. Reject products with broken boxes, torn bags, strange odors or undesirable freshness.
• Check expiration dates and proper shelf life.
• Implement and maintain stringent cleaning protocols for loading dock, storerooms, refrigeration, and equipment.
• Store refrigerated and frozen products right away.
• Be sure chemicals are not delivered on the same pallet or in near proximity to food service supplies or other food products.
• Check that the delivery vehicle is clean. Reject the shipment if the vehicle is dirty or if there is evidence of pests (mouse droppings, cockroach casings, cockroaches, flies, etc.)

PHYSICAL REQUIREMENTS:

While performing the duties of this job it will require to:

• Must be able to tolerate temperature changes from hot to cold and cold to hot. 
• Must be able to tolerate noise and vibration and a variety of physical conditions such as proximity to moving mechanical parts, electrical currents, working on scaffolding and high places.
• Must be able to tolerate atmospheric conditions, such as fumes, orders, dust, mists, gasses and/or poor ventilation.
• Sit, stand, walk, stoop, kneel, crouch, or crawl occasionally.
• Frequently use hands for keyboard and arms to reach.
• Heavy work Lift up to 50lbs of force and push up to 100lbs
• Light work - Frequently lift and move up to 20lbs.

REQUIREMENTS

• Minimum of 2 years’ experience as a receiving clerk preferably in Hospitality.
• At least 1 year experience as a receiving supervisor
•  Food Handlers Card/Safe Serve Certification
• Must possess Fork Lift Certification
• Must be able to read, speak and write in English.
• Knowledge and understanding of the hospitality industry, purchasing policies and procedures.
• Proficiency working with various computer programs including but not limited to Microsoft Office Suite, Birch Street and internal requisition process.
• Must be able to work weekends and holidays as needed.
• Proven record of organization, detail-oriented, and able to make productive and efficient decisions.
• Preferred experience with Avendra or similar purchasing platform.
• Well organized and able to multi task. 

EOE/M/F/D/V/SO

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Source: Hospitality Online