Do you have a high attention to detail? Do you thrive in a fast-paced environment where you can positively impact the organization on many different levels? Do you enjoy contributing as a valued individual and also working collaboratively to help the team succeed? Would you like to work for a company that is growing and financially stable, leading the industry, and views its greatest asset as the people who work there?

We are seeking motivated and self-driven candidates who are experienced in operational and processing support to apply for the Operations Processing Specialist position at Corporate Identity Systems, our Bay Area/South San Francisco location. This is an ideal opportunity for professionals with experience in data/order entry, accounting functions, and/or detailed record-keeping work, preferably of a financial nature. This is a full-time, on-site position with a temp-to-permanent hire opportunity.

About The Vomela Companies

Vomela is one of the largest and fastest growing marketing specialty companies in North America. With over 20 locations and more than 1,300 employees, Vomela utilizes the latest in technology to manage, produce, and distribute corporate marketing programs and collateral, retail in-store signage (POS/POP), store decor, tradeshow and event programs, transportation, and fleet graphics.

Corporate Identity Systems is the San Francisco Bay Area's full-service custom graphics provider specializing in brand identity and corporate visual communication solutions for the retail, transportation, and technology industries. We are currently looking to grow our team and the Operations Processing Specialist is a vital position that supports on-site production and business operations.

Key Responsibilities

This position will report to the Director of Operations and requires the ability to be consistent, accurate, and highly attentive to detail, as well as flexible with a "can do" attitude when unanticipated needs arise. There are four broad areas of work for this role:

• Data/Order Entry and Customer Service support to some of our largest customers
• Invoicing responsibilities on a daily, weekly, and month-end basis
• A/P functions, including processing of vendor billing
• Contributing to other Operations Team projects and tasks as assigned

Examples of duties you will typically be responsible for:

• Accurately process a high volume of orders and maintain system data, including updating job changes and revisions in a timely manner
• Efficiently organize handling of purchase orders and communicate with customers as needed to ensure the maintenance of PO integrity
• Regularly communicate with the Operations and Production Teams regarding order details, timelines, and other critical information
• Utilizing the ERP system, accurately complete/process a variety of invoicing functions on a regular basis, occasionally under time constraints
• Using your eye for detail, consistently process installation invoicing and maintain a high level of organization of this important workflow
• Take ownership of vendor payables, ensuring timely and accurate processing and submission to A/P
• Effectively communicate and collaborate with the Corporate Accounting Team, and other company locations, via both email and MS Teams
• Assist with a variety of other administrative functions as needed, such as file management and general office support

Talents, Skills, and Experience

Core competencies and work experience that would be required for this position include:

• Demonstrated experience performing detail-oriented tasks such as data entry
• Proven comfort level with high volume work of a financial nature such as accounting tasks or record keeping (basically, you are skilled at working with data and numbers!)
• Capable of performing under deadlines and with multiple requests of your time
• A keen eye for detail and a knack for organization and time management
• Strong verbal and written communication skills, with high professionalism when interacting with customers
• Able to multi-task and independently prioritize, while maintaining quality of work
• Proactive in seeking answers and solutions to complete the task at hand
• High level of computing skills, particularly with MS Outlook, Excel, and Word
• Ability to perform work duties at a computer for extended periods of time
• A true team player who has a high desire to contribute to the goals of the group and organization

Qualities that are preferred, but not required:

• A Bachelor's degree or relevant coursework
• Experience in an accounting role working with invoicing and/or payables
• Familiarity with ERP systems
• Previous employment in manufacturing or the graphics industry would be a plus

How to Apply

Please provide a cover letter with your resume explaining how you would be a great fit for the Operations Processing Specialist position, as well as what you are looking for in your next career opportunity, including hourly pay.

Employment Benefits and Work Culture

• The Vomela Companies offers a comprehensive benefits package including a 401(k). We have a proven track record as a financially stable industry leader that offers an employee-valued and customer-focused environment, serving as a foundation for successful, long-term career opportunities.

The Vomela Companies is an Equal Employment Opportunity employer. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. We encourage people of all backgrounds and abilities to apply.