Job Posting Title: Temporary Grants and Contracts Specialist - Lozano Long Institute of Latin American Studies - (UTEMPS) ---- Hiring Department: UTemp Pool ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 31, 2024 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this temporary assignment is August 31, 2024. This temporary assignment may transition to regular status. Purpose Grants and Contracts Specialist administers federal and private foundation funding programs of the Teresa Lozano Long Institute of Latin American Studies that fulfill the Institute's academic, research, and outreach mission and enhance its partnership with the Nettie Lee Benson Latin American Collection. This position is responsible for all aspects of the sponsored project lifecycle. Responsibilities Pre-Award Grant Research and Writing: Identify, develop, and write institutional funding proposals that support and strengthen the program, operational, and collection goals of Lozano Long Institute of Latin American Studies (LLILAS) Benson, an average of five institutional grants per year. Assist affiliated LLILAS faculty and LLILAS Benson principal investigators in preparing and submitting research proposals aligned with strategic priorities; develop grant budgets in collaboration with appropriate LLILAS and LLILAS Benson staff. Post Award Grant Management and Administration: Responsible for post-award activities, allocations, transactions, compliance, and reporting requirements. Coordinate all NRC and FLAS grant activities, programs, and administration. Manage sub-awards, service and consultant contracts/invoices/payments, and credit authorizations. Monitor MOU, DUA, and NDA for compliance. Manage Effort Certifications. Engage with the Director and faculty PIs to ensure their grant management needs are met. As a member of the LLILAS finance team, leverage grant funds across the organization's programmatic efforts. Supervise staff and student employees. Grants Representation and Foundation Relations: Serve as the Institute's expert on all Sponsored Projects/Research Policy and Processes. Serve as LLILAS Benson's Point of Contact for all pre- and post-award matters. Cultivate and maintain relationships with relevant private foundations and government agencies. Maintain accurate and in-depth records on sponsored funds, generate related reports, and make related presentations to stakeholders. Collaborate with CoLA, UT Libraries, and relevant UT offices to ensure LLILAS Benson grant activities/programs/awards are prominently featured on websites, social media, and public events. Serve as primary liaison to the Office of Sponsored Projects, CoLA Research Office, Office of the VP for Research, Office of Institutional Assessment, Institutional Review Board (IRB), and UT Association of Research Administrators. Required Qualifications Bachelor's degree and five years of experience in preparing, processing, and/or negotiating grant and contract proposals and awards. Self-starter able to proactively manage workload and consistently meet deadlines. Excellent written and verbal communication skills. Demonstrated organizational skills, flexibility, and positive attitude. Ability to pay great attention to details and learn quickly. Ability to work independently and as a member of a team. Professional and calm demeanor. Experience working with confidential information using tact and discretion. Relevant education and experience may be substituted as appropriate. Preferred Qualifications High-level maturity, competence, and analytical skills to command high-pressure situations, analyze issues, and act extremely calmly and decisively to resolve any challenging situation successfully. Exceptional self-starter abilities; demonstrated record of high-level resourcefulness needed to learn a job quickly without guided training. Highly proficient with electronic application systems. Experience working in a university environment. Knowledge of UT policies, processes, systems, and procedures related to pre- and/or post-award research administration. Demonstrated experience managing multiple overlapping timelines to meet contractually obligated deliverables. Deep familiarity with UT contractual requirements and negotiation strategies. Certified Research Administrator (CRA) status. Bilingual English/Spanish or English/Portuguese. Degree in Latin American Studies or a related discipline. Hourly Rate $30.77 Working Conditions Attire - Business Casual Standard Office Environment Work Shift Hours per week - 40 The work schedule is from 8:00 a.m. to 5:00 p.m. Eligible for flexible work arrangements after three months in the position. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. In 2023, The University of Texas at Austin placed in the top 10 among Texas employers and came in the top 15 for higher education institutions on Forbes’s 2023 list of 500 best large employers. The university’s aspiration to become the world’s highest-impact public research university is driven by our outstanding people. Our employees are the bedrock of our university and are empowered to be true to themselves, to participate fully in our vibrant university, and to thrive as individuals. UT Austin offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service. Looking for a student job? Please see our Student Employment site. 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