Administrative Coordinator 1 - Jackson Family Practice (Jackson, TN)-24000000U6

Description

THIS POSITION IS LOCATED IN JACKSON, TN

JOB SUMMARY / ESSENTIAL JOB FUNCTIONS : The Administrative Coordinator 1 assists the Program Director with recruitment of residents, faculty, and ED Fellows.

This position coordinates all student rotation requests and orientation, maintains recruiting websites, maintains resident leave requests, faculty / resident recertifications for the hospital, and administrative duties for the department.

DUTIES AND RESPONSIBILITIES :

• Responds to requests from medical students and other residency applicants, potential faculty members, and ED Fellowship applicants.
• Schedules and coordinates all aspects of the residency / fellowship interviews and student rotations.
• Maintains the residents' SharePoint site for daily master schedule changes, leave forms, rotational schedules, etc.
• Visits medical schools and recruiting fairs; assists the Program Director and Program Chair with all phases of resident, faculty, and fellow recruitment.
• Coordinate M3 Medical Student Clerkship, JI 4th year rotations, Summer Research Students, Pre-Med Student Intern Volunteer Program, Union University Student Rotations for Athletic Training, VSLO 4th year outside visiting students, and PA Student rotations and orientation.
• Maintains and schedules all resident and faculty recertifications.
• Oversees the selection, design, and ordering of all recruitment products.
• Coordinates yearly events for Sagacity Team Building Events for PGY 2 and PGY 3 residents and Second Look Events for residency applicants.
• Coordinates the ER Fellowship site visit to retain accreditation with the American Board of Physician Specialties which is required every 2 years.
• Performs other duties as required.

Qualifications

MINIMUM REQUIREMENTS :

EDUCATION : High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE : Four (4) years of administrative office experience; OR a Bachelor’s Degree in lieu of experience. Must have a valid Driver’s License.

KNOWLEDGE, SKILLS, AND ABILITIES :

• Ability to manage workload with a minimum of supervision and ability to meet deadlines.
• Excellent communication with the ability to interact with a diverse population.
• Ability to multi-task and manage time to complete tasks in a timely manner.
• Excellent computer skills to include Excel, Word, and PowerPoint.
• Ability to be available 24 / 7 via email and / or cell phone, after hours or weekends.
• Ability to initiate conversation with potential residency and fellowship applicants.
• Ability to coordinate special events instructed by the Program Director / Program Chair.
• Planning and organizing skills required.

WORK SCHEDULE : This position may occasionally be required to work weekends and evenings. May require occasional overnight travel.

Other Admin Asst / Secr / Clerical

Primary Location

US-Tennessee-Jackson

Organization

Schedule

Full-time

Job Posting

Apr 24, 2024, 10 : 49 : 44 AM

Last updated : 2024-04-27