Job Description

We’re hiring for a part-time Birth Certificate Registrar for the Mother Baby unit at the University of Chicago Medicine in Hyde Park, Illinois!

Job Summary:

Processes official paperwork related to births, such as birth and death certificates, paternity acknowledgement or denial forms, social security and other forms associated with State vital records requirements. Communicates and manages information in a sensitive and efficient manner.

• Processes documents pertaining to the birth process: Obtains daily birth census. Conducts a face-to-face interview in order to obtain necessary information for processing of birth and death certificates.
•  Distributes and prepares multiple forms, includingbirth record certificate, and paternity information. Ensures and obtains necessary signatures as required for all documents pertaining to births.
• Inputs data into computer for State's electronic birth certificate process on a daily basis. Prepare and scan entered birth certificate applications into computer daily. Demonstrates appropriate utilization of clerical supplies and equipment in a cost-effective manner.
• Maintains an organized and uncluttered work area. Communicates with individuals, departments, and agencies: Conducts personal interviews with parent(s). Effectively interacts with spouses, significant others and families during sensitive and crisis situations.
• Arranges for an interpreter, if necessary. Informs unmarried parents of rights and on how to establish paternity. Promptly answers incoming calls. Interacts with State and County officials regarding new laws and requirements. Effectively communicates with necessary parties to resolve issues as they arise. Represents department at meetings on matters relating to vital statistics. Promotes, has knowledge of and utilizes appropriate patient care protocol relating to the physical, psychosocial, and developmental needs of neonatal, pediatric, adolescent, adult, and geriatric patients. 
• Assists with the orientation of new employees. 
• Assesses own need for personal/professional growth and development. Attends educational programs to enhance job performance. Promotes the growth and development of others by participating in unit orientation/recruitment of new employees. Takes initiative in seeking feedback on performance and responds appropriately to constructive feedback given.

 You’ll thrive in this position if you: 

• Act with Courage & Conviction – you look at interactions, activities and processes to maximize the patient, customer and employee experience; speaks up for point of view with confidence even when the topic is controversial; shares point of view in a manner that builds support. You alert the right person when expectations or standards are not met or when UCMC’s values are at risk. You ensure proper resolution is achieved and an explanation is received; escalates appropriately if needed. 
• Make Thoughtful Decisions – you identify issues, problems and opportunities; proactively recognize the need for improvement. You work with others to develop a sense of common purpose; understand different perspectives on issues; gathers and examines information available. You generate alternatives - Create relevant options, including financial and resource implications, for addressing problems and opportunities. You select appropriate action - Formulate clear decision criteria; evaluates options by considering implications and consequences; chooses an effective option. You commit to implementation and work with a sense of urgency and a bias for action to implement the decision.
• Demonstrate Emotional Intelligence – you identify issues, problems and opportunities; proactively recognize the need for improvement. You work with others to develop a sense of common purpose; understand different perspectives on issues; gathers and examines information available. You generate alternatives - Create relevant options, including financial and resource implications, for addressing problems and opportunities. You select appropriate action - Formulate clear decision criteria; evaluates options by considering implications and consequences; chooses an effective option. You commit to implementation and work with a sense of urgency and a bias for action to implement the decision
• Demonstrate PRIDE Values – you actively demonstrate UCMC values in your work and relationships. You encourage others to model the behaviors and proactively identify gaps. 

Required Qualifications

• High school diploma required.
• Some college course preparation preferred.
• Good knowledge of computer keyboard and on-line electronic information systems, accurate typing skill at 35 wpm or better Microsoft Office, internet and basic medical terminology 
• Skill in maintaining records and files
• Effectively communicate with medical professionals, peers and families 
• Good interpersonal skills and ability to maintain confidential, sensitive information
• Ability to prioritize multiple tasks and schedule work to meet deadlines.
• At times, will have to walk to Labor & Delivery, Medical Records & occasionally CCD 

Position Details

• Job Type/FTE: Part-time (0.6)
• Shift: Day shift, 8 hours, every other weekend required
• Unit/Department: Mother Baby
• CBA Code: 743 Clerical

In this role, we anticipate that you will generally work approximately 24 hours per week. We anticipate that you will generally be scheduled to work the Day shift, from approximately 8:00am - 4:30pm and will not be scheduled for on-call shifts. We anticipate you will be scheduled to work 100% at the DCAM campus. We expect you will be scheduled to work every other weekend. 

Must comply with UCMC’s COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.

Why Join Us

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, The University of Chicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

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Bring your career to the next level at a hospital that is thriving; from patient satisfaction to employee engagement, we are at the Forefront of Medicine. Take advantage of all we have to offer and #BringYourPassiontotheForefront.

University of Chicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: www.uchospitals.edu/jobs 

The University of Chicago Medical Center is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.