Requisition Number: JR21367
Grade and Classification: C-9 / Library Assistant III
Division / Dept. / Unit: Library R & L/SCRC/Collection Mgmt.
Reports to: Head of Collection Management
Work Schedule: 37.5 hours per week

This position is covered by the Collective Bargaining Agreement.

Job Summary

The Hanna Holborn Gray Special Collections Research Center is the repository for the Library’s rare, valuable, and fragile materials. The care and stewardship of these important collections is a shared responsibility in which the Collection Management Coordinator plays a central role. Under the direction of the Head of Collection Management, the Coordinator is responsible for ensuring the safe, efficient, and accurate shelving, storage, and physical maintenance of all Special Collections rare books, manuscripts, and archives in all formats. The Coordinator responsibly manages Special Collections shifts within all stack and storage spaces, including SCRC Regenstein stacks and Mansueto Automated Storage and Retrieval (ASR) stacks. The Coordinator creatively develops plans for to accommodate the shelving of large incoming collections of archives, manuscripts, and rare books. The Coordinator effectively oversees Special Collections shelf reading projects and supervises preventative preservation projects for rare and fragile materials. The Coordinator manages the shelving of new SCRC book acquisitions in Regenstein and Mansueto, and the re-shelving operations in the ASR. The Coordinator supervises student stacks staff (ca. 1 FTE).

Responsibilities

• SCRC’s principal contact for ASR operations; oversees the loading, circulation, shelving, and auditing of books and archival boxes stored in the ASR; troubleshoots operational issues.
• Supervises student Collection Management Pages; hires, trains, schedules; assigns, monitors, and evaluates work.
• Oversees new book acquisition shelving operations (preshelving); trains Collection Management Pages on shelving; maintains quality control.
• Proactively determines space needs to prevent storage backlogs; plans and executes on-going shifts; maintains quality control and detailed records.
• Plans and supervises shelf reading projects, documents all work, and produces reports.
• Conducts systematic searches for missing items and updates Library catalogue records.
• Oversees the ongoing systematic cleaning of secure collection spaces.
• Updates wayfinding and shelving signage.

Competencies:

• Demonstrated ability to work independently, assess priorities, plan aspects of daily work, and perform time-dependent tasks promptly.
• Demonstrated ability to conceptualize, plan, and execute a range of projects.
• Effective oral and written communication skills.

Additional Requirements

Education, Experience, or Certifications:

Education:

• Bachelor’s degree required.

Experience:

• Two (2) years of related library experience required.
• Two (2) years of experience handling rare book, archival, or fine art materials required.
• At least one (1) year of experience overseeing the work of others required.
• At least one (1) year of experience using Library of Congress classification numbering system required.

Technical Knowledge or Skills:

• Demonstrated ability to work independently, assess priorities, plan aspects of daily work, and perform time-dependent tasks promptly, required.
• Demonstrated analytical skills and ability to exercise independent judgment required.
• Demonstrated ability to conceptualize, plan, and execute a range of projects required.
• Good working knowledge of Microsoft Office applications required.

Working Conditions and Physical Requirements:

• Ability to handle rare and fragile materials in a safe and sensitive manner required.
• Ability to repeatedly lift 50-pound boxes in tight spaces, from floor to shelves of varying height, required.
• Ability to load and maneuver fully loaded utility carts and shipping dollies required.
• Ability to work for extended periods at computer workstation required.

Pay Range:

• $19.17 - 28.06 hourly

This position is represented by the Collective Bargaining Agreement.

Required Documents:

• Resume

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

To Apply

To apply for this position, external candidates must submit an application and any other required materials through https://uchicago.wd5.myworkdayjobs.com/External/job/Chicago-IL/SCRC-Collection-Management-Coordinator_JR21367. Internal candidates must apply by logging into Workday and selecting the Career worklet; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG. Resumes sent via mail, fax, or email will not be considered. For more information, please see https://www.uchicago.edu/jobs/.

Posting Statement:

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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