Location: OaklandFull Time
Job ID: 41784
Job Posting
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UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
DEPARTMENT OVERVIEW
The Business Resource Center (BRC) aims to build a strong foundation for UCOP financial operations, allowing departments to focus on their core duties. Our goal is to standardize procedures and controls to ensure maximum service to departments, as well as efficient, controlled and compliant transaction processing for administrative functions. BRC staff strive to provide excellent service while demonstrating accountability to stakeholders, including the Regents and the public.
POSITION SUMMARY
Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on categories of diverse scope and complexity where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Cultivates internal and some external contacts. Please note this is a Hybrid position.
Responsibilities
30%
Coordinate with clients to understand business requirements and issues regarding the subject procurement request. Analyze and understand marketplace cost drivers for desired supplies/services. Develop commodity knowledge as needed for specific purchasing categories. Insure procurement assignments are carried out efficiently as to facilitate continuous supply/service support to UCOP operating departments.
30%
Ensure strategic sourcing agreements have favorable pricing, terms, conditions, rebates etc. through review and analysis of internal factors and external market conditions. Coordinate the review of proposed contracts with respect to financial terms, usage restrictions and procedures, information security review and requirements, intellectual property rights, service terms, University liability, alignment with sustainability goals, and conformance with University policies and applicable legal guidelines. Support Procure to Pay process through execution of purchase orders and purchase order change requests.
30%
Independently work through all aspects of a sourcing initiative, while supporting Managing Strategic Sourcing professional on more complex higher benefit initiatives. The sourcing initiative process includes RFI/RFQ/RFP development process, including gathering of technical and functional requirements, data collection and analysis, market research, proposal quote evaluation, negotiating, execution and implementation of contracts for assigned category/ RFP. Utilize state of the art technology to conduct online bidding events, manage awards, and execute contracts and supplier performance through integrated contract management software. Manage Project timelines in accordance with RFP commitments and documented service level agreements.
5%
Act as central point of contact to respond to and coordinate defined system wide business needs as they should arise
5%
Provide support for finance activities specifically intercampus cost transfers related to system wide contract agreements
Required Qualifications

• Bachelors degree in related area and or equivalent experience. Professional certification preferred
• 3 years of experience in strategic sourcing, supply chain management, procurement or related experience in large organizations
• Minimum 2 years demonstrated high level of product or service expertise including leading negotiations
• Strong customer service and interpersonal skills and the ability to coordinate with internal and external partners to accomplish projects
• Demonstrated effective written and verbal communication skills including the effective presentation of strategies and progress to clients, stakeholders and leadership
• Demonstrated experience in use of Microsoft suite of productivity applications with a minimum of 3 years of experience in preparing spreadsheets for analytical purposes
• Demonstrated ability to analyze problems, identify and consider potential solutions and make timely recommendations. Works with others to effectively address issues when they occur. Excellent organization skills, including meeting facilitation and decision making
• Demonstrated understanding of and ability to comply with a complex array of University policies and state and federal laws that govern acquisitions. Knowledge of the specific category field in higher education or other highly decentralized organizations, including supplier, distribution models, products, and equipment.
• Demonstrated knowledge of and experience using various proven negotiation' methods and the ability to critically analyze a negotiation.
• Demonstrated knowledge in the development of opportunity assessments, category profiles, and strategic sourcing plans
• Demonstrated ability to lead and advise cross organization workgroups

Education

• Bachelor's degree in related area and minimum three years experience and / or equivalent experience / training.

SALARY AND BENEFITS
Salary: The recommended hiring range is $100,000.00 to $117,000.00. Commensurate with Experience.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
ADDITIONAL INFORMATION
This position is a hybrid position working 3 days on-site and 2 days remote.
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is September 9, 2022. The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=41784&PostingSeq=1jeid-d51eaca25452904ab10f8b8e9b3662e3