Description

The mission of The University of Bridgeport is to promote academic excellence, personal responsibility, and commitment to service. Distinctive curricula in an international, culturally diverse supportive learning environment prepare graduates for life and leadership in an increasingly interconnected world.

Position Description Summary/Purpose:

Reporting to the Executive Director, the Administrative Coordinator, School of Nursing provides a wide variety of critical and professional support to the School of Nursing (UBSN).

Essential Job Functions/Primary Responsibilities:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Coordinate office services including orientation, coordination and supervision of Administrative Assistant and student employees

• Process program requisitions and ensure the program budget records are in good order

• Organize and maintain the program files and expense reports

• Assist the Program Directors in the coordination and production of information related to program accreditation application and self-study

• Support coordination of program orientation for incoming students and distribution of information to UBSN students

• Facilitate compilation of data on graduates, students and applicants

• Manage the organization and logistical aspects of the program admissions process

• Coordinate with building manager to resolve UBSN issues and work orders, update department information

• Compile and distribute minutes of UBSN faculty meetings

• Process conference and classroom space requests

• Assist with organization of UBSN pinning ceremony

• Assure that program publications are current, consistent, and accurate

• Monitor (and update) the program website/portal page for accuracy

• Answer Department telephone and triage messages as needed

• Assist in monitoring of department budget including related travel expenditures and arrangements

• Order clinical supplies and office supplies, create purchase requisitions

• Such other responsibilities as may be assigned by the Executive Director

• Conducts all work in a safe manner and all work safety practices are followed.

Other Functions: 

• Performs similar or related work as required, directed or as situation dictates.

• Continues professional development and training; keeps current with trends.

• Assists other department staff as needed to promote a team effort.

Knowledge, Ability and Skill:

• Demonstrated commitment to developing and fostering best practices and policies to promote diversity, equity, and inclusion, and build an environment in which all members of the University community are treated with respect and dignity.

• Strong organizational skills to include the ability to manage multiple projects simultaneously, prioritize tasks, and complete assignments within expected timeframes

• Attention to detail is a must.

• Strong interpersonal skills and be able to communicate effectively in person and in writing.

• Must take initiative and have strong follow up skills.

• Must possess creative thinking and reasoning abilities to be able to resolve complex problems that may require the evaluation of alternative methods or solutions.

• This position requires a “team-player” orientation to work with a broad range of internal and external constituents including students, faculty and staff.

• Effective use of technology including previous experience using database management (Access) and spreadsheet software (MS Office Suite); knowledge of electronic desk top publishing and image creating software is a plus.

Minimum Required Qualifications:

Education, Training and Experience:

• Bachelor’s Degree preferred but will accept equivalent combination of training and experience, preferably in a related field.

• 3-5 Years of progressively responsible experience in and administrative role

• Experience in higher education and/or a clinical environment is preferred.

Physical and Mental Requirements:

Vision requirements (Especially relevant if driving is required by the job)

_X_ Close vision (i.e. clear vision at 20 inches or less)

___ Distance vision (i.e. clear vision at 20 feet or more)

___ Color vision (i.e. ability to identify and distinguish colors)

___ Peripheral vision (i.e. ability to observe an area that can be seen up and down or

left and right while the eyes are fixed on a given point)

___ Depth perception (i.e. three-dimensional vision, ability to judge distances and

spatial relationships)

___ No special vision requirements

Full-Time Employee Benefits:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Pet Insurance

• 401k employer match

• Employee & dependent life insurance

• Great tuition benefits for employee, spouse & dependents

• PTO program

• Flexible work schedules / work from home opportunities

(This job description does not constitute an employment agreement between The University of Bridgeport and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)