Medical Assistant for the Health Center

The Thacher School is one of the most selective and highly regarded boarding schools in the nation. Founded in 1889 by Sherman Day Thacher, the school serves 260 academically talented students from twenty four states and nine countries in a rigorous college preparatory experience. Fifty-one percent of students identify as people of color. The faculty and students live and work closely together on a 427-acre campus nestled in the foothills of the Los Padres National Forest in Ojai, California (85 miles north of Los Angeles). Honor, fairness, kindness, and truth are the cornerstones of school life. Together, the school community commits to the belief that demands in the academic classroom, when combined with those of mountains and horses, of sports and the arts, produce independent minds, strong bodies, and powerful character. The Thacher School Health Center is responsible for creating an atmosphere that provides for continuity of quality medical care for all members of The Thacher School student community.

Department: Health Services

Position: Medical Assistant

Reports to: Director of Health Services & Assistant Director of the Health Center

Status: Full Time, staff

Rate range: $19-25 per hour

Summary of responsibilities:

● Work collaboratively with the campus physician, health center staff, local and home physicians, parents, faculty, staff, administration, and local pharmacies to provide quality healthcare assistance to students while on campus.

● Assist the daily health center nurse(s) in the routine care and triage of student complaints with subsequent follow-up planning as needed.

● Assist the daily health center nurse(s) in documentation and follow up coordination.

● Schedule medical, dental, psychiatric, orthodontic, physical therapy, and other health related appointments for students as needed. Send appointment reminders to students.

● Manage and schedule a team of drivers for health related appointments.

● Ensure required medical document compliance and subsequent management and dissemination (in accordance with HIPAA regulations) of all information regarding healthcare records using our electronic computer charting system, August Health.

● On-board new and returning students to the online health portal and assist parents in uploading required documentation.

● Assist in prescription medication workflow with particular emphasis given to medication compliance, timely refill acquisition, and communication with prescribing doctor(s) as needed.

● Assist in the tracking of allergies, dietary preferences, daily follow ups, long term injury plans, off-campus appointments, camping program accommodations, etc.

● Assist in ensuring that all equipment is fully functional and that the Health Center is adequately stocked with supplies as needed.

● General office administration, including answering calls and scanning/faxing documents

● Create templates and generate spreadsheets to streamline workflow

● Greet and check-in students for appointments

● Prepare training materials for staff and assist in scheduling periodic team meetings

● Organize and arrange for COVID-19 start up testing and surveillance testing as needed.

● Assist in various projects throughout the year such as: restocking first aid kits, organizing student information for camping trips, vaccine clinics, etc.

● Oversee student medication compliance and compliance documentation

● Assist in maintaining the health center facilities (sanitizing, laundry, bed making, etc.)

● Maintain confidentiality and conform to HIPAA standards

● Other duties as assigned.

Skills & Qualifications:

● Medical Assistant certification preferred

● Current BLS/CPR preferred.

● Experience with adolescents preferred.

● Must show a commitment to diversity, equity, and inclusion.

● Must show a high degree of accountability, discretion, honesty, empathy, and care.

● Must show a high degree of organization, accuracy, consistency, and follow through.

● Must show excellence in organizational management.

● Must be comfortable and proficient with Mac OS, Google Suite, and MS Office Suite, particularly Microsoft Excel/Google sheets

● Must be an excellent communicator in both written and oral form.

Other Requirements

A current (or ability to obtain) California driver license with a satisfactory motor vehicle record and ability to transport students in school-owned vehicles. A criminal background check must be successfully completed before employment can begin.

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. As prescribed by law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range

The hourly range is $19.00-$25.00 per hour. Final hourly rate is based on experience relevant to the role and internal equity. Thacher offers a competitive total rewards package, which includes a 403(b) match, healthcare coverage, and a broad range of other benefits.

Application Process

If you are interested in applying, please send the following materials by May 30, 2024 to jobs@thacher.org.

● Cover Letter

● Resume

● Two professional references

About The Thacher School

Founded in 1889, The Thacher School is a coeducational boarding high school (grades 9-12) located 85 miles northwest of Los Angeles, California. For more information about Thacher visit www.thacher.org. Thacher School does not discriminate on the basis of age, gender, religion, race, color, sexual orientation, gender identity, genetic information, disability, or national or ancestral origin in the administration of its educational policies, scholarship and loan programs, athletic and other School-administered programs, or in the administration of its hiring and employment practices. The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. For more information about working at Thacher visit www.thacher.org/careers

Job Type: Full-time

Pay: $19.00 - $25.00 per hour

Benefits:

• 401(k) matching
• 403(b)
• 403(b) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• In-person
• School

License/Certification:

• BLS Certification (Preferred)
• Certified Medical Assistant (Preferred)

Ability to Commute:

• Ojai, CA 93023 (Required)

Work Location: In person