Job Description

The Coordinator, Recreational Sports, under general supervision, administers fitness and wellness programs to include group exercise, personal training, wellness seminars, employee wellness program, student wellness programs, and special events.

This is an in-office position located in Stephenville, Texas with normal work hours of Monday to Friday; from 8 AM to 5PM or as business needs indicate.

This position requires a flexible work schedule which at times will require attendance during evenings, weekends and some holidays.

Additional hours may be required during peak periods. Must be able to work remotely at the request of the University.

Job Duties / Responsibilities :

20% Hiring / Training

• Hire, train, supervise, and evaluate Sport Club Graduate Assistant.
• Hire, train, supervise, and evaluate 6-10 Sport Club Supervisors.
• Conduct bi-weekly meetings with Sport Club Supervisors.
• Monitor club adherence to safety and risk management protocols and procedures.

30% Administrative / Accounting / Statistics :

Oversee schedule of Sport Club Supervisors for daily practice and weekend competitions at all

sites.

Collaborate with facility operations and field maintenance in scheduling practices and events

for all club activity on campus.

• Coordinate club officer meetings and committee selections.
• Assist with Sport Clubs organization travel; schedule transportation as needed, facilitate payments for registration fees and lodging, ensure all paperwork is properly completed, and monitor adherence to travel policies.
• Collaborate with various units on and off campus to assist with club needs and organization

registration.

• Recruit students for sport club supervisor and graduate assistant positions.
• Oversee the financial management for 19-22 clubs including budgeting, tracking all fund appropriations and expenses; managing funding allocation process;

assisting clubs plan and develop fundraising activities throughout year.

• Manage student payroll.
• Manage $50, yearly budget.
• Manage all university Club Account payouts and deposits.
• Report on a bi-weekly basis (at staff meetings) all club competitions-both home and away.
• Report on a monthly basis all club travel inclusive of club name, destination, opposing competition, dates of travel, mileage covered.
• Create and maintain programs’ strategic plans and coordinate with the program’s assessment

plan.

10% Promotion :

Collaborate with the Marketing program to create / produce flyers for advertising practices, try

outs, competitions and fundraisers.

• Serve as a liaison between clubs and University News Paper.
• Coordinate sponsorship
• Maintain marketing for social media, digital boards, all bulletin boards and sandwich boards for

on campus locations.

• Update the website with program information
• Recruit students for club involvement & implementation of new clubs.

10% Equipment :

• Assist with purchasing, maintenance and inventory of sport specific equipment.
• Ensure compliance of staff with industry standard safety and risk management practices, facility inspections, and established Campus Recreation policies and procedures.

10% Evaluation :

• Evaluate Sport Club Supervisors via verbal and written evaluations.
• Create assessments for Sport Club participants.
• Respond to comments and patron feedback.

10% Professional Development :

• Maintain membership on a Student Affairs Program Committee.
• Attend scheduled professional staff meetings and Campus Recreation Advisory Board meetings.
• Attend NIRSA state, regional, national and specialized workshops.
• Present at professional conferences and workshops.
• Travel to other institutions to learn about and evaluate policies, procedures, challenges and success.

10% Other :

• In accordance with the Division of Student Engagement and Success / Department of Campus Recreation Strategic Plan, other duties as assigned.
• This position requires a flexible work schedule which at times will require frequent attendance during evenings, weekends and some holidays.

Additional hours may be required during peak periods

Other duties as assigned

Education and Experience :

Minimum Qualifications :

• Bachelor’s degree required in Recreation, Physical Education or related field with one year professional experience in the management of Sport Club programs at the college or university level.
• Successful candidate will be required to work some evenings, weekends and holidays.

Preferred Qualifications :

• Master’s degree in Recreation, Physical Education or related field with two years professional experience in the management of Sport Club programs at the college or university level.
• Minimum of three years working experience in the Sport Clubs field as well as supervision of personnel and participants, purchasing processes, and payroll management.

Certifications :

Current CPR, AED, First Aid and Blood Borne Pathogens certifications or ability to obtain within 90 days.

Knowledge, Skills and Abilities :

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others. Oral and written communication skills.
• Effective interpersonal, verbal and written communication skills.
• Knowledge in employee selection, training and evaluation of staff.
• Skill in developing and implanting risk management protocols.

Salary

Commensurate with experience

The target base annual salary is $35, and may be negotiable based on funding availability and candidate experience / skillset in relation to the minimum requirements of this position.

Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees :

Educational Benefits

Family Education Benefit (Tuition Scholarship)

Doctoral Educational Assistance

Employee Health, Wellness, and Financial Planning

Fully covered employee health insurance

Dental insurance

Vision insurance

Retirement and Insurance programs

Paid Leave

Paid sick leave

Holiday pay

Vacation

Longevity pay

Paid Birthday Leave

Other

Complimentary tickets to all Athletic and PerformingFine Arts events

Employee Wellness Release Time

Staff Gym Membership Discount with Campus Recreation

and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure :

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application.

Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include :

Completed online application

Cover Letter / Letter of Interest addressing qualifications

Curriculum Vitae or Resume

At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application.

See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.

Last updated : 2024-03-29