Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.

Embracing varying opinions and perspectives strengthens ourcorevalueswhich are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Program Coordinator I will support faculty and students with the day-to-day development, delivery, and evaluation of the Pre-Clerkship curriculum under supervision of the Pre-Clerkship Program Manager and guidance of Pre-Clerkship Program Coordinator IIs.

• The Program Coordinator I is responsible for creating, coordinating, and disseminating information related to the assigned courses;
• revising and publishing course content in the learning management system (i.e., Canvas); updating course calendars and schedules, reserving rooms and / or creating Zoom sessions;

and serving as a liaison between the course co-directors, faculty, students, and staff within Pre-Clerkship and across the School of Medicine.

What you need to know

Salary : Compensation will be commensurate to the selected hire’s experience.

Required Education and Experience :

Bachelor’s degree or any equivalent combination of training and experience

Two years of work experience in program coordination or related areas

Ability to successfully manage several tasks simultaneously

Ability to work cooperatively with others

Ability to work independently

Effective interpersonal skills

Effective verbal and communication skills

Knowledge of word processing and spreadsheet applications

Proficiency in MS Word, Excel, PowerPoint, Outlook and database applications

Strong organizational and customer service skills

Required Licenses and Certifications :

Driver’s License or ability to obtain one within 30 days of employment

Other Requirements and Factors :

Occasional travel required

Preferred Qualifications :

Bachelor’s degree

Four years relevant work experience

Experience in health services and / or pre-clerkship medical education

Experience as clerical or administrative assistance staff

Experience with learning management systems Canvas

Experience collaborating with individuals and communities in a higher education and / or medical setting

Responsibilities :

Pre-Clerkship Coordination

Coordinates all course information planning, implementing, and scheduling for assigned courses, including :

Arranging room reservations, scheduling Zoom sessions

Attending relevant meetings as related to assigned courses

Coordinating small group facilitators, lecturers, panelists when applicable and proctors for exams

Coordinating with Office of Academic Technology and Office of Evaluation and Assessment

Maintaining the learning management system

Manage the scheduling of Pre-Clerkship team meetings and trainings (Huddles, PCC, etc.) as related to assigned course

Providing support related to course sessions, exams, training sessions

Serving as primary administrative liaison with course co-directors, faculty, and students

Pre-Clerkship Program Support

Alerts appropriate departments officials of issues / questions

Attends committee meetings (as assigned)

Attends Pre-Clerkship meetings, retreats, and professional training sessions

Completes any research requests regarding Pre-Clerkship as directed by the Program Manager and Assistant Dean of Pre-Clerkship

Coordinates responses for program information requests received via email and / or phone

Disseminates information and / or responses to appropriate personnel

Greets incoming guests and assist as needed

Serves as back-up for other Pre-Clerkship Coordinators

Pre-Clerkship Attendance Support

Maintains up-to-date record of absence and late arrival requests

Oversees processing of absences and late arrival requests for Pre-Clerkship students

Reviews absences in the Laserfiche portal and process requests within 48-hours of submission

Serves as a processor for absence and late arrival requests for Pre-Clerkship students

Performs other duties as assigned

Pre-Clerkship Onboarding Support

Oversees the onboarding and welcome of new PCT (BCS) employees

Last updated : 2024-05-12