The Project Coordinator reports to assigned Project Managers and Sr Project Coordinator, in this construction general contractor business.

He/she is responsible for the successful implementation of project administration and support functions within

operations.

Project Coordinator Responsibilities: Serve as a regular project coordinator, supporting the Project

Management team as assigned including:

• Provide administrative support for project development, project planning and scheduling, document

tracking, change documentation, subcontracting, issue resolution, and other project functions.

• Prepare owner contracts

• Within operations, help ensure optimum efficiencies and adherence to company morale, culture, and

values. Make recommendations for improvements.

• Maintain and monitor project plans, project schedules, budgets, and expenditures at the direction of the

Project Manager.

• Document and follow up on important actions and decisions from meetings.

• Prepare necessary presentation materials for meetings.

• Undertake project tasks as required/requested.

• Organization, maintenance of all documentation, paperwork tracking and managing information flow for

each project are key responsibilities

• Strive to create a “total client awareness” culture throughout operations.

Project Coordinator Requirements:

• Two years of experience in a related field and/or a Bachelor's degree in business or related field of

study.

• Exceptional verbal, written, and presentation skills.

• Ability to work effectively both independently and as part of a team.

• Computer literacy for a variety of tasks.

• Competency in Microsoft applications including Word, Excel, and Outlook.

• Knowledge of file management, transcription, and other administrative procedures.

• Ability to work on tight deadlines

• Ability to maintain strict confidentiality

• Ability to multitask and change directions quickly

Certificates of Liability Insurance (COI’s)

• Review for appropriate coverage and complete description per Bukacek requirements

• Save COI to folder and in Sage

• Send out emails/make calls and follow-up on all incomplete COI’s

• Call or email subs on the “COI Needed For Commitments Below” list in Sage, and request COI’s providing

an example of office requirements

ADMINISTRATIVE SUPPORT

• Answer phones• Meet, greet and seat guests

• Delegate projects

• Arrange for maintenance and repairs as needed

• Order office supplies and other supplies needed for office

• Schedule meetings and appointments

• Assist with mailings and deliveries

• Coordinate corporate correspondence and gifts

• Coordinate company functions

• Take all sales calls related to products and services for office management

• Track license expiration and manage renewals

• Order marketing related items (with Marketing Director) and field/office apparel

• Filing and organization

• Assist with employee onboarding/offboarding

• Manage office equipment and renewals

Calendar, Correspondence, Office Assistance

• Update calendars when requested

• Compose/edit outgoing correspondence

• Assist when/where needed during high-volume work periods

Bid Opportunities

• Call subcontractors who have not responded to bid invites; update Procore and provide PM with

updated results when all calls have been made

• Update contacts/email addresses, etc. – Procore, Sage (Address Book/ AP), Outlook

Job Type: Full-time

Pay: $25.50 - $37.50 per hour

Experience:

• administrative: 1 year (Preferred)

Ability to Commute:

• Racine, WI 53404 (Required)

Ability to Relocate:

• Racine, WI 53404: Relocate before starting work (Preferred)

Work Location: In person