Requisition No: 827862

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 19TH CIRCUIT- LEGAL ASSISTANT I - 21009795

Pay Plan: State Attorneys JAC

Position Number: 21009795

Salary: $33,280.00

Posting Closing Date: 05/03/2024

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Legal Assistant I

The Office of the State Attorney Nineteenth Judicial Circuit seeks to hire a legal secretary for an entry level clerical position that requires work performed under general or administrative supervision for a busy prosecution office.

This is complex and confidential legal administrator work.

An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation.

Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys’ calendars; screening calls and mail; transcribing; scanning; providing information to the public; data input; and preparing appropriate legal documents and correspondence.

MINIMUM TRAINING AND EXPERIENCE

Graduation from a standard high school or General Education Diploma (GED). Basic skills tests may be required.

Only candidates completing the State Attorney’s Office – 19th Judicial Circuit office application will be considered.

TO APPLY FOR THIS POSITION:

Please request an application by email hrsupport@sao19.org , or download an application from our website www.sao19.org “Careers” “Support Staff Positions”

Completed applications and resumes should be directed to the Office Manager and may be returned by mail, email, or fax. No phone calls please.

Kayla Piskor, Office Manager

State Attorney’s Office

411 S. 2nd Street

Fort Pierce, FL 34950

Fax to: (772) 462-1214

Email: HRSUPPORT@sao19.org

Overview of the Office of the State Attorney:

Pursuant to Article V, Section 17, of the Constitution of the State of Florida, the State Attorney is charged with the duty of faithfully executing and enforcing the laws of the State of Florida.

The Florida State Constitution provides that there be an elected State Attorney in each of the twenty judicial circuits. The State Attorney is the prosecuting officer of all the circuit and county trial courts.

ESSENTIAL JOB DUTIES

• Dependable and routine in-office attendance during regularly scheduled business hours.
• Ability to focus and pay attention to detail.
• Ability to read and comprehend.
• Efficient keyboard skills.
• Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders.
• Ability to operate the telephone system and respond to calls promptly and professionally.
• Review and promptly respond to all electronic messaging.
• Perform quality work within deadlines.
• Ability to operate a computer and other office machinery.
• Ability to follow rules, regulations, policies and procedures.
• Work effectively as a team contributor as well as independently
• Comply with all Public Records statutes and policies.
• Travel as required.
• Ability to lift up to 25 lbs.
• Ability to work approved overtime, as required.

EXAMPLES OF WORK PERFORMED

These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. All positions include performing related work as required.

• Updates case management system and notes.
• Prepares legal documents.
• Responsible for all administrative activities as required.
• Accompany ASA to court and assist as required.
• Coordinate meetings, depositions and/or court appearances including space, time, place and notify all participants.
• Assists victims and witnesses, as needed.
• Maintain calendars.
• Arrange travel itinerary and hotel accommodations and reimbursement forms.
• Research and prepare reports as necessary.
• Receive, scan, and distribute incoming mail.
• Receive and process law enforcement electronic media.
• Assist in the processing and maintenance of all electronic media including e-filings, evidence and media.
• Update case management system and assist with data collection and reports.
• Generate subpoenas and update case management system from returns.
• Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form.
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• Secure supplemental case information.
• Bilingual employees may be asked to assist in translations as needed.
• Transcribes dictation as needed.
• Notarize documents as needed.
• Perform any and all duties as required.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.