Requisition No: 828552

Agency: Management Services

Working Title: PURCHASING SPECIALIST - 72002055

Pay Plan: Career Service

Position Number: 72002055

Salary: $50,400.22 - $51,912.23

Posting Closing Date: 05/15/2024

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Purchasing Specialist

Division of State Purchasing

State of Florida Department of Management Services

This position is located in Tallahassee, F

Position Overview and Responsibilities:

The working title for this position is Purchasing Specialist. Under general supervision, serves as a Purchasing Specialist in the State Purchasing Strategic Sourcing section. Provides in-depth research and analytical support for a variety of procurement activities. Develops and executes procurement strategies that are designed to maximize customer satisfaction and minimize cost for contract renewals and enterprise, Alternate Contract Sources. Develops and maintains effective working relationships with internal and external stakeholders.

Essential functions, job responsibilities & performance standards for this position include, but are not limited to, the following:

• Develops, communicates, and implements procurement strategy for assigned contract renewals and enterprise, Alternate Contract Sources.
  • Recommends sourcing strategy based on overall procurement objectives, customer needs, supply market dynamics, technological changes in the marketplace, and other relevant factors.
  • Sets strategic sourcing work plan.
• Identifies target savings for assigned need through market analysis and works with Data Analyst to validate addressable spend from spend analysis report.
• Process Agency Alternate Contract Source requests submitted by state agencies.
• Process contract renewals for assigned State Term Contracts and enterprise, Alternate Contract Source (ACS).
• Serves as central point of contact for customers and vendors of assigned solicitations.
• Utilizes computer skills to create, manage, analyze, and document sizable datasets and /or research information.
• Participates in the development and capture of best practices in the field of procurement.
• Develops and maintains professional knowledge of the procurement field.
• Assists with procurement application projects as needed.

Knowledge, Skills, and Abilities:

• Ability to influence senior purchasing and agency management.
• Good presentation, teambuilding, and leadership skills.

• Knowledge to strategically source using the 7-step procurement model.
• Ability to analyze category of spend, market conditions and supplier base.
• Moderately skilled at conducting financial/analytical analysis.
• Knowledgeable about Florida Statutes, Florida Administrative Code and contract law.
• Participates in moderately complex negotiations.
• Ability to perform in moderately complex cross-functional business environment.
• Knowledgeable program/project management ability.
• Ability to interface with senior government management, customer/supplier executive management; public agency executives.
• Integrity, Communication, Respect, Excellence, Accountability, Teamwork, Empowerment.

Minimum Qualifications:

• 2 years professional experience in procurement, research, contracts, project management, or related business field.

Our Organization and Mission:

DMS is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, telecommunications, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its mission, “We serve those who serve Florida.” Under the leadership of DMS Secretary Pedro Allende, DMS’ employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:

DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.